Onsite Executive Administrative Assistant

Chick-fil-A; Maple Valley (WA); Presencial; USD 20.000 - 29.000; Jornada completa

Descripción de la vacante

Chick-fil-A Maple Valley is hiring an Administrative Assistant to support the Owner/Operator and leadership team with calendar management, documentation, and HR administrative tasks. This onsite role emphasizes accurate records, timely communication, and proper timekeeping in a fast-paced restaurant environment.

The position requires strong organizational and communication skills, attention to detail, and proficiency with email, calendars, and Microsoft Office/Google Workspace.

Formación

• Strong organizational and communication skills.
• High attention to detail.
• Ability to manage multiple priorities, maintain confidentiality and complete assignments accurately and on time.
• Proficiency with email, calendars, Microsoft Office/Google Workspace and basic administrative systems.

Responsabilidades

• Provide direct administrative support to the Owner/Operator and Director of Operations.
• Maintain calendars, schedule meetings, coordinate appointments and communicate reminders.
• Prepare documents, correspondence, meeting materials and other assigned administrative work.
• Track assignments, deadlines and follow-up items through completion.
• Organize information so the Operator can quickly determine the status of assigned responsibilities without having to reconstruct the work.
• Maintain organized digital and physical files.
• Scan, file, organize and retrieve business documents as needed.
• Maintain administrative records accurately and on time.
• Assist with invoices, receipts, expenses, purchasing records and other assigned business documentation.
• Maintain office supplies and administrative inventory.
• Identify missing information, discrepancies or incomplete records and communicate them promptly.
• Monitor assigned email, calendar and administrative communication channels.
• Coordinate meetings, interviews, appointments, vendor visits and other scheduled commitments.
• Communicate professionally with Team Members, applicants, vendors, Chick-fil-A representatives and community partners.
• Maintain accurate records of scheduled commitments and follow-up requirements.
• Communication is expected before a deadline is missed, not after.
• Assist the HR Director with recruiting, interview scheduling, onboarding, personnel documentation and administrative follow-up.
• Assist with preparing onboarding materials, uniforms, nametags, system access and required documentation.
• Maintain employee records and documentation as assigned by the HR Director.
• Assist with tracking food worker cards, evaluations, employment documentation and other compliance records.
• The Administrative Assistant does not independently make hiring, termination, disciplinary, compensation or employment policy decisions.
• Organize invoices, receipts, purchase records and other financial documentation.
• Assist with invoice tracking and communicate unpaid, missing or disputed invoices.
• Maintain accurate records of assigned purchases and expenses.
• Assist the Operator with reports, spreadsheets, document preparation and basic data entry.
• Exercise stewardship over company funds, supplies, equipment and other resources entrusted to the position.
• Discretion and confidentiality are conditions of employment.
• Assigned work is expected to be completed physically at Chick-fil-A Maple Valley while properly clocked in through the restaurant's authorized timekeeping system.
• Remote work, work from home and off-the-clock work are not authorized unless specifically approved by the Operator or otherwise required by law.
• All time worked must be accurately recorded and reported.
• Administrative work should be prioritized and completed during scheduled working hours.
• This mirrors the same physical-work and timekeeping expectations established in your HR Director position. HR Director Job Description
• Success in this position means:
• Assignments and deadlines completed accurately and on time.
• Calendars and scheduled commitments maintained without preventable conflicts.
• Administrative records organized, current and easily accessible.
• Invoices, receipts and assigned financial records accurately maintained.
• Employee documentation assigned to the position current and complete.
• Confidential information protected at all times.
• Professional and timely communication.
• Outstanding assignments communicated before they become missed deadlines.
• Consistent follow-through without requiring repeated reminders.
• Starting Pay is based on experience: $18.00+
• We do NOT offer workin remotely. This is an onsite position only.
• Standard of Performance
• This position requires ownership.
• Know what you own. Know where it stands. Communicate early when there is a problem. Finish what you start. Ask for help before something fails.
• The expectation is not perfection. The expectation is organization, communication, accuracy, execution and continuous improvement.
• Pursue mastery, take ownership of the business, and help others win!
• Chick-fil-ALegacy Operations, LLCChick-Fil-A Maple Valley, WA27264 Maple Valley Black Diamond Rd SE, Maple Valley, WA 98038, USAAdministrative AssistantStarting at $18.00 per hour
• Working at a Chick-fil-A restaurant is more than a job - it is an opportunity for teamwork and leadership development in a positive, people-focused environment. Chick-fil-A Maple Valley is locally owned and operated by independent, franchised Operator who invests in the future of their Team Members and gives back to the local communities.

Conocimientos

Organizational skills

Communication

Attention to detail

Multitasking

Confidentiality

Email proficiency

Calendar management

Microsoft Office

Google Workspace

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

Chick-fil-A Maple Valley is hiring an Administrative Assistant to support the Owner/Operator and leadership team with calendar management, documentation, and HR administrative tasks. This onsite role emphasizes accurate records, timely communication, and proper timekeeping in a fast-paced restaurant environment.

The position requires strong organizational and communication skills, attention to detail, and proficiency with email, calendars, and Microsoft Office/Google Workspace.