Onsite Events Coordinator - Medical Education (Contract)

Global Technical Talent, Inc.; San Diego (CA); On-site; USD 41,000 - 55,000; Part time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401k

Job summary

Talentify in San Diego, CA is seeking an Events Coordinator to provide logistical, operational, and administrative support to the Diagnostics Medical Education and Sales Education teams. The role plans and executes internal tours, customer visits, sales training programs, and medical education events, ensuring a high-quality experience while complying with policies.

The position requires strong organization, attention to detail, adaptability, and the ability to manage multiple priorities in a

Qualifications

• Bachelor's degree required.
• 2 to 5 years of professional experience in event coordination, meeting planning, training support, medical education, healthcare, or related fields preferred.

Responsibilities

• Coordinate planning and execution of customer and internal visits at the San Diego Innovation Center with cross-functional teams.
• Manage visit logistics including scheduling, travel, lodging, transportation, meals, and itineraries.
• Arrange and monitor event-related services, including catering, meeting space setup, and hospitality requirements.
• Serve as on-site coordinator during visits to ensure a seamless experience for customers and stakeholders.
• Anticipate and resolve logistical issues to support successful visit execution.
• Coordinate logistics for on-site Sales Education training courses.
• Manage training materials, including printing, preparation, shipment, and distribution.
• Coordinate classroom and meeting room reservations, catering services, audiovisual requirements, and supply orders.
• Provide on-site support for training courses, including setup, attendee assistance, meal coordination, and event breakdown activities.
• Partner with Medical Education team members to plan and execute educational programs and events.
• Coordinate program logistics, including invitations, registration management through Cvent, speaker travel arrangements, venue sourcing, and food and beverage planning.
• Prepare and submit expense reports related to events, customer visits, educational programs, and HCP engagements.
• Manage event documentation and maintain organized records to support accurate reporting and reimbursement processes.
• Assist with budget tracking and expense reconciliation as needed.
• Maintain a thorough understanding of compliance policies, transparency reporting requirements, and applicable federal and state regulations.
• Ensure all activities are conducted in accordance with company policies, including Sunshine Act, Stark Law, and other healthcare-related compliance requirements.
• Support accurate documentation and reporting to maintain compliance across all events and customer interactions.

Skills

Organization

Project management

Communication

Team collaboration

Independent work

Problem solving

MS Office

Education

Bachelor's degree

Tools

Cvent

Job description

Talentify in San Diego, CA is seeking an Events Coordinator to provide logistical, operational, and administrative support to the Diagnostics Medical Education and Sales Education teams. The role plans and executes internal tours, customer visits, sales training programs, and medical education events, ensuring a high-quality experience while complying with policies.

The position requires strong organization, attention to detail, adaptability, and the ability to manage multiple priorities in a