National Events Planner & Onsite Lead

iHeartMedia; New York (NY); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurance

Paid vacation

Paid holidays

401K

EAP

Voluntary programs

Job summary

iHeartMedia in New York seeks a National Event Coordinator to support planning through production and execution of our largest national and international events. You will coordinate onsite logistics, venue and vendor communications, and collaborate with internal teams to deliver standout experiences.

The role requires 2+ years of event coordination, strong communication, professionalism, and ability to work nights and weekends.

Qualifications

• 2+ years of event coordination/planning experience; hospitality & design focus a bonus.
• Effective written and verbal communication skills.
• High level of professionalism.
• Ability to thrive in a fast-paced environment and willingness to be flexible with changes.
• Excellent interpersonal skills and collaboration with others; willingness to be a team player.
• Night and weekend availability a must.

Responsibilities

• Coordinate planning and onsite execution of iHeart’s National and International events including Tentpoles, B2B, Podcast, Custom, and Corporate events.
• Assist with venue and vendor coordination and communications, in advance and on-site.
• Research and present event venues at potential and confirmed event locations such as restaurants/lounges, night clubs, and hotels.
• Assist with event design concepts and hospitality integrations.
• Oversee systems with marketing vendors used to produce branded items for events.
• Partner with internal sales teams to assist with execution of sponsor integrations at events.
• Coordinate design, quantities, and allocation distribution of event credentials for all events.
• Collaborate with internal departments (sales, marketing, creative, video, press) on multiple areas of event coordination.
• Support the Senior Vice President with administrative duties such as calendar support and expenses.
• Work on-site at events taking place in NYC and travel to events out-of-state.
• Report to Senior Vice President of National Events.

Skills

Event coordination

Communication

Professionalism

Team collaboration

Night/weekend availability

Job description

iHeartMedia in New York seeks a National Event Coordinator to support planning through production and execution of our largest national and international events. You will coordinate onsite logistics, venue and vendor communications, and collaborate with internal teams to deliver standout experiences.

The role requires 2+ years of event coordination, strong communication, professionalism, and ability to work nights and weekends.