Onsite Corporate Events Admin & Scheduler

Landstar System; Sacramento (CA); On-site; USD 27,552 - 34,440; Full time

Job summary

Landstar System is seeking an Administrative Assistant (Corporate Events) to support the Director of Corporate Events/Chief of Staff. You will liaise with employees, executives, customers, and visitors to keep day-to-day operations running smoothly, handle inquiries, coordinate information flow, and maintain confidential administrative support.

Based onsite in Jacksonville, FL, the role includes a Monday–Friday schedule with some flexibility for events.

Qualifications

• High School Diploma or equivalent required.
• Two years of administrative support experience required.
• Proficiency with Microsoft Office applications.

Responsibilities

• Produce a wide variety of documents, reports, presentations, and correspondence using Microsoft Office with minimal direction.
• Answer phones, screen calls, and route to the appropriate recipient.
• Welcome and assist visitors.
• Manage schedules, book meetings, plan events, build itineraries, and arrange travel.
• Reconcile and process invoices and expense reports for payment.
• Support the facilitation of large group meetings or events.

Skills

Confidentiality

Organizational skills

Communication skills

Time management

Travel coordination

Interpersonal skills

Attention to detail

Education

High School Diploma or equivalent

Associate’s degree or equivalent experience

Tools

Microsoft Office

Job description

Landstar System is seeking an Administrative Assistant (Corporate Events) to support the Director of Corporate Events/Chief of Staff. You will liaise with employees, executives, customers, and visitors to keep day-to-day operations running smoothly, handle inquiries, coordinate information flow, and maintain confidential administrative support.

Based onsite in Jacksonville, FL, the role includes a Monday–Friday schedule with some flexibility for events.