Office Manager

LandSouth Construction, LLC; Jacksonville (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Weekly pay schedule

Monthly auto and cell phone allowance

Quarterly bonuses

Three weeks of paid time off

Health, dental, and vision insurance

401(k) with company contribution

Employee assistance programs

Job summary

A construction company in Jacksonville is seeking a proactive Office Manager to oversee daily operations and foster a welcoming workplace. The role requires managing administrative functions, coordinating services, and facilitating communication within teams. Candidates should be equipped with at least 2 years of office administration experience and a high school diploma. Employees enjoy benefits like a weekly pay schedule, health insurance, and a 401(k) plan, promoting overall well-being and job satisfaction.

Qualifications

• Minimum of 2 years of office administration support required.
• Experience with calendar and meeting coordination is important.
• Ability to manage multi-line phone systems effectively.

Responsibilities

• Oversee daily operations of the corporate office.
• Manage reception area and communications.
• Coordinate catering services and meeting setups.
• Maintain corporate calendar and resolve scheduling conflicts.
• Manage procurement and inventory for office supplies.
• Ensure cleanliness and professionalism of common areas.
• Plan and execute office events and team-building activities.

Skills

Office administration support

Calendar/meeting coordination

Multi-line phone systems

Event management

HR administrative support

Education

High school diploma or equivalent

Job description

LandSouth is a Jacksonville-based construction company specializing in building apartment communities throughout the Southeast. Located near San Pablo Road, our corporate office is seeking a full-time Office Manager to join the team! This is a great opportunity for someone proactive who supports others with ease and enjoys contributing to a well-run and welcoming workplace.

Summary

As the Office Manager, you will oversee the daily operations of the corporate office by maintaining an efficient, organized, and professional environment that enables overall business success. You will manage front-end administrative functions, coordinate services and vendors, and facilitate communication between internal teams and external partners. As LandSouth's Office Manager, you will provide support to both our office and field employees, handle logistics and supplies, and help foster a positive workplace culture through event planning and employee engagement initiatives.

Responsibilities

• Manage the reception area to ensure professional, courteous, and efficient handling of all telephone, in-person, and mail communications, both internally and externally with clients, vendors, and visitors
• Handle all incoming and outgoing mail, deliveries, and courier services with accuracy and promptness
• Coordinate catering services, conference room bookings, and meeting space set up to support both internal and external meetings
• Maintain the corporate calendar with attention to detail, ensuring accurate categorization of appointments and proactively resolving any potential space or scheduling conflicts
• Oversee procurement and inventory management for office, kitchen, and field supplies to ensure consistent availability of essential items
• Ensure cleanliness, organization, and a professional appearance of all common areas, including both internal and external spaces
• Coordinate facility-related requests, including maintenance, IT support, office moves, and janitorial services, to ensure efficient and timely resolution
• Plan, organize, and execute engaging office events, seasonal celebrations, and team-building activities to foster a positive and collaborative workplace culture
• Manage the distribution of event tickets for corporate-sponsored events
• Support the onboarding process for new employees by preparing welcome kits, ordering business cards and equipment, and setting up workspaces for a seamless transition
• Provide comprehensive executive-level support, including travel coordination, scheduling assistance, and management of special projects as assigned
• Support marketing efforts by assisting with event planning and execution as needed

Requirements

• High school diploma or equivalent
• Minimum of 2 years of office administration support
• Experience with calendar/meeting coordination, multi-line phone systems, and event management
• Experience supporting HR administrative functions is a plus
• Must have a valid Driver's License
• Must be authorized to work in the United States
• Must be able to pass a background check, in accordance with local law/regulations

Benefits

• Weekly pay schedule
• Monthly auto and cell phone allowance
• Quarterly bonuses
• Three weeks of front-loaded paid time off
• Health, dental, and vision insurance plans
• 401(k) retirement plan with company contribution
• ESOP
• Employee assistance programs for physical, financial, and mental well-being

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.