Administrative Assistant - Executive Office

Landstar System; Sacramento (CA); On-site; USD 27,552 - 34,440; Full time

Job summary

Landstar System is seeking an Administrative Assistant (Corporate Events) to support the Director of Corporate Events/Chief of Staff. You will liaise with employees, executives, customers, and visitors to keep day-to-day operations running smoothly, handle inquiries, coordinate information flow, and maintain confidential administrative support.

Based onsite in Jacksonville, FL, the role includes a Monday–Friday schedule with some flexibility for events.

Qualifications

• High School Diploma or equivalent required.
• Two years of administrative support experience required.
• Proficiency with Microsoft Office applications.

Responsibilities

• Produce a wide variety of documents, reports, presentations, and correspondence using Microsoft Office with minimal direction.
• Answer phones, screen calls, and route to the appropriate recipient.
• Welcome and assist visitors.
• Manage schedules, book meetings, plan events, build itineraries, and arrange travel.
• Reconcile and process invoices and expense reports for payment.
• Support the facilitation of large group meetings or events.

Skills

Confidentiality

Organizational skills

Communication skills

Time management

Travel coordination

Interpersonal skills

Attention to detail

Education

High School Diploma or equivalent

Associate’s degree or equivalent experience

Tools

Microsoft Office

Job description

Job Summary

The Admin Assistant (Corporate Events) supports the Director of Corporate Events/Chief of Staff, serving as a liaison with employees, executives, customers, and visitors to ensure seamless day‑to‑day operations. The role involves handling inquiries, coordinating information flow, managing schedules, organizing business events (including occasional travel), and maintaining confidential administrative support.

Job Details

• Location: Onsite in Jacksonville, FL
• Schedule: Monday – Friday, 8am – 5pm (flexible to 7am – 4pm)
• Salary: $20–$25 per hour, depending on experience

Essential Responsibilities

• Produce a wide variety of routine and complex documents, reports, presentations, and other correspondence using standard Microsoft Office skills with minimal direction
• Answer phones, screen calls, and route calls to the appropriate recipient
• Welcome and assist visitors
• Manage schedules, book meetings, plan events, build itineraries, make travel arrangements, and oversee food orders for meetings
• Reconcile and process invoices and expense reports for payment
• Support the facilitation of on‑ or off‑site large group meetings or events

Minimum Experience and Qualifications

• High School Diploma or equivalent
• Two years of administrative support experience

Preferred Experience and Qualifications

• Associate’s degree or equivalent experience
• Four years of administrative support experience

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality
• Excellent organizational skills and attention to detail
• Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications
• Excellent interpersonal skills and ability to communicate with multiple levels of stakeholders using proper grammar, spelling, and punctuation
• Ability to work effectively with others in person and in a group setting
• Ability to prioritize, manage time, and meet competing deadlines
• Ability to interpret verbal and/or written instructions at a proficient level
• Ability to travel as required for corporate events

Benefits

• Competitive compensation
• Robust benefit plans, including affordable medical plans
• Employer 401(k) match
• Paid time off
• Tuition assistance
• And more

Equal Opportunity Employer

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e‑mail to [e-mail].