Remote Administrative Assistant | Office & Scheduling Pro

The Stellar Group; Jacksonville (FL); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Remote & hybrid work options for many 

Paid Time Off accrue 15 days (120 hrs)

Medical, dental, and vision insurance

401(k) company match with immediate v 

Job summary

The Stellar Group is seeking an Administrative Assistant I to support daily office functions in Jacksonville, FL. The role requires strong organizational and communication skills, ability to multitask, and independent work with a team.

Responsibilities include scheduling, correspondence, reporting, timesheet review, travel coordination, and general office duties. Ideal candidates have a high school diploma and prior administrative experience, with proficiency in MS Office and a commitment to

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills
• Experience with office management systems and procedures
• Discretion and ability to handle confidential information

Responsibilities

• Manage and coordinate schedules and appointments
• Handle incoming and outgoing correspondence
• Prepare and compile reports and presentations
• Review and submit field employee timesheets
• Maintain labor hour logs for subcontractors
• Manage travel and expense reporting
• Coordinate office activities and events
• Maintain filing systems and records
• Assist in the preparation of meetings and conferences
• Manage office supplies and equipment inventory
• Provide general administrative support to staff and management
• Ensure confidentiality and security of sensitive information

Skills

Organization

Time management

Communication

MS Office

Multitasking

Teamwork

Confidentiality

Education

High school diploma

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

The Stellar Group is seeking an Administrative Assistant I to support daily office functions in Jacksonville, FL. The role requires strong organizational and communication skills, ability to multitask, and independent work with a team.

Responsibilities include scheduling, correspondence, reporting, timesheet review, travel coordination, and general office duties. Ideal candidates have a high school diploma and prior administrative experience, with proficiency in MS Office and a commitment to