Onsite Construction Project Coordinator - AI-Enabled Ops

Hooper-Corporation; Port Washington (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

9 holidays

Life insurance

Short/Long disability

Job summary

Hooper-Corporation seeks an experienced administrative professional to support field operations at the Port Washington project site. Daily onsite presence is required and the role involves handling letters, invoices, payroll entries, and submittal processes.

You will work closely with project managers, ensure accurate record-keeping, and assist with vendor invoices while leveraging approved AI tools to streamline workflows. A 2-year business degree and 5 years of experience are preferred.

Qualifications

• Requires a 2-year associate’s degree in business or equivalent.
• Minimum of 5 years prior administrative experience.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Strong written and oral communication skills.
• Proficient with Excel and Word; strong word processing skills and accuracy.
• Comprehensive understanding of the Company’s organizational structure and mechanical terminology.

Responsibilities

• Assist project managers with letters, purchase orders, subcontracts, bids, proposals, transmittals, permit/inspection requests, pre-qualifications, bonds, licensing, start-up manuals, copying, scanning, phone calls and emails.
• Assist with project set up and close out including assigning job numbers and submittal processes.
• Verify and approve invoices from vendors and process emails.
• Assist with payroll entry weekly.
• Prepare and edit letters, memos, reports and procedures with correct grammar and punctuation.
• Open subcontract/purchase order reports and distribute to project managers.
• Maintain prints and procure/return bid plans as directed.
• Educate co-workers on best practices and processes.
• Leverage approved AI-powered tools to streamline workflows.

Skills

Highly organized

Attention to detail

Strong written and oral communication

Education

2-year associate’s degree in business

Tools

Excel

Word

Job description

Hooper-Corporation seeks an experienced administrative professional to support field operations at the Port Washington project site. Daily onsite presence is required and the role involves handling letters, invoices, payroll entries, and submittal processes.

You will work closely with project managers, ensure accurate record-keeping, and assist with vendor invoices while leveraging approved AI tools to streamline workflows. A 2-year business degree and 5 years of experience are preferred.