Mechanical Project Coordinator - Field Ops & Admin

Hooper Corporation; Port Washington (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Matching 401(k)

Paid time off

9 paid holidays

Identity Theft Protection

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Hooper Corporation, headquartered in Wisconsin, seeks an experienced Administrative Assistant to support field operations from the Port Washington project trailer. This on-site role requires daily presence at the construction site and collaboration with project managers and office staff.

The role handles letters, invoices, payroll support, and document control using Excel and Word, with a expectation of strong communication and organization from a candidate with a 2-year business degree and 5+

Qualifications

• Minimum 5 years prior administrative experience.
• 2-year associate's degree in business.
• Strong written and verbal communication skills.
• Proficient with Excel and Word; attention to detail.

Responsibilities

• Assist project managers with letters, purchase orders, subcontracts, bids, proposals, transmittals, permit/inspection requests, pre-qualifications, bonds, licensing, start-up manuals, copying, scanning, phone calls and e-mails.
• Assist project managers with project setup and close out including assigning job numbers, certificate of insurance requests, determine submittals and O&M requirements and fill out submittal schedule to start submittal process.
• Verify & approve invoices from vendors for project managers.
• Process & email invoices for project managers.
• Assist with payroll entry weekly.
• Composes and edits letters, memos, reports, procedures, etc. often from rough drafts ensuring correct grammar, punctuation and spelling.
• Run open subcontract/purchase order reports & distribute to project managers.
• Assist in keeping prints up-to-date.
• Procures and returns plans for bid as directed.
• Assist with educating co-workers on best practices and processes.
• Performs other duties assigned by supervisor and project managers.
• Leverage approved AI-powered tools and technologies to streamline workflows, support data analysis, and enhance decision-making within the accounting function

Skills

Communication

Organization

Multitasking

Time management

Problem solving

Education

Associate's degree in business

Tools

Excel

Word

Job description

Hooper Corporation, headquartered in Wisconsin, seeks an experienced Administrative Assistant to support field operations from the Port Washington project trailer. This on-site role requires daily presence at the construction site and collaboration with project managers and office staff.

The role handles letters, invoices, payroll support, and document control using Excel and Word, with a expectation of strong communication and organization from a candidate with a 2-year business degree and 5+