Onsite Construction Billing & Accounting Assistant

Automatic Entrances of Wisconsin Inc.; Waukesha (WI); On-site; USD 80,231,000 - 91,693,000; Full time

Job summary

Automatic Entrances of Wisconsin Inc. is seeking an organized Accounting Assistant to join our team in Waukesha, WI. You will support billing, payments, contract documentation, and general office tasks in a fast-paced construction environment.

The role involves accounts receivable, invoice processing, milestone billing, data entry into Vision, and maintaining precise financial records. On-site in our Waukesha office, with opportunities for growth and a collaborative team environment.

Qualifications

• Experience in accounting or administrative support, preferably in the construction industry.
• Familiarity with construction billing processes including AIA forms and contract billing.
• Experience with Service Titan or other service-oriented ERP systems.
• Strong data entry skills and attention to detail.
• Ability to manage multiple tasks and deadlines efficiently.
• Proficiency with accounting software.
• Strong organizational and communication skills.

Responsibilities

• Assist with accounts receivable functions including invoice preparation and payment processing
• Create and process invoices using detailed job and contract information
• Support AIA and progressive contract billing processes, including milestone billing
• Review purchase orders in coordination with Project Managers and Sales Staff
• Process incoming payments, including checks and electronic deposits
• Apply payments to appropriate customer accounts and maintain accurate records
• Perform data entry of financial transactions into our accounting system, Vision
• Maintain organized filing systems for invoices, contracts, job documentation, and correspondence

Skills

Accounting experience

Construction billing

ERP systems

Data entry

Multitasking

Communication

Accounting software

Tools

Service Titan

Vision

Job description

Automatic Entrances of Wisconsin Inc. is seeking an organized Accounting Assistant to join our team in Waukesha, WI. You will support billing, payments, contract documentation, and general office tasks in a fast-paced construction environment.

The role involves accounts receivable, invoice processing, milestone billing, data entry into Vision, and maintaining precise financial records. On-site in our Waukesha office, with opportunities for growth and a collaborative team environment.