Construction Accounting Assistant

U.S. WDS; Tampa (FL); On-site; USD 30,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with match

Paid time off and holidays

Other benefits

Job summary

U.S. WDS is seeking an accountable accounts payable/receivable professional in Tampa to manage high volumes of transactional data for both residential and commercial projects.

You will code costs, process pay apps, invoices, and customer billing, ensuring timely cash flow and accurate job costing. The role requires 2+ years in AP/AR with construction exposure, proficiency with NetSuite or QuickBooks Online, strong Excel skills, and meticulous attention to detail.

Qualifications

• 2+ years of accounts payable or accounts receivable experience, with at least 1 year in construction.
• Working knowledge of job costing, retainage, and lien waivers.
• Experience with customer billing, cash receipts, and collections.
• Experience with a construction accounting system such as NetSuite, QuickBooks Online and RAMP.
• Solid Excel skills, including lookups and pivot tables.
• Strong attention to detail and the ability to manage high transaction volume against deadlines.

Responsibilities

• Process vendor invoices and subcontractor pay applications for residential and commercial entities.
• Code invoices to the correct job, phase, and cost code, working with project managers on approvals.
• Match subcontractor pay applications to subcontracts, commitments, and approved change orders.
• Withhold and track retainage, collect lien waivers before payment, and track subcontractor insurance certificates.
• Prepare weekly payment runs for review and approval.
• Set up new vendors and collect W-9s, with changes approved by the Accounting Manager.
• Prepare residential customer invoices and post cash receipts.
• Support commercial progress billing and AIA pay applications.
• Maintain AP and AR agings, follow up on past-due accounts, and reconcile vendor statements.
• Support month-end close with AP cutoff, accruals, and job cost reports.
• Prepare 1099s at year-end.

Skills

Accounts payable experience

Accounts receivable experience

Excel skills

Attention to detail

Communication

Education

Associate's degree in accounting or business

Tools

NetSuite

QuickBooks Online

RAMP

Job description

Pay: $30,000-$48,000 per year, based on experience

About us

U.S WDS is a growing, private equity-backed construction company with residential operations across three locations and a commercial construction division. Our accounting team is small, hands-on, and central to how the business runs.

About the role

You'll handle accounts payable and accounts receivable for both our residential and commercial businesses. Commercial projects run for months or years, so accurate job cost coding, retainage, and lien waiver tracking matter. On the residential side, you'll handle customer billing and cash receipts. If you've worked in construction accounting and like keeping a high volume of transactions clean and on time, this role is for you.

What you'll do

• Process vendor invoices and subcontractor pay applications for residential and commercial entities
• Code invoices to the correct job, phase, and cost code, working with project managers on approvals
• Match subcontractor pay applications to subcontracts, commitments, and approved change orders
• Withhold and track retainage, collect lien waivers before payment, and track subcontractor insurance certificates
• Prepare weekly payment runs for review and approval
• Set up new vendors and collect W-9s, with changes approved by the Accounting Manager
• Prepare residential customer invoices and post cash receipts
• Support commercial progress billing and AIA pay applications
• Maintain AP and AR agings, follow up on past-due accounts, and reconcile vendor statements
• Support month-end close with AP cutoff, accruals, and job cost reports
• Prepare 1099s at year-end

What you bring

• 2+ years of accounts payable or accounts receivable experience, with at least 1 year in construction
• Working knowledge of job costing, retainage, and lien waivers
• Experience with customer billing, cash receipts, and collections
• Experience with a construction accounting system such as NetSuite, QuickBooks Online and RAMP.
• Solid Excel skills, including lookups and pivot tables
• Strong attention to detail and the ability to manage high transaction volume against deadlines
• Clear communication with vendors, subcontractors, customers, and project managers

Nice to have

• Experience with both residential and commercial construction
• Familiarity with AIA pay applications (G702/G703)
• Associate's degree in accounting / business or a related field

What we offer

• Health, dental, and vision insurance
• 401(k) with match
• Paid time off and holidays
• Other benefits

US-WDS, Inc. is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.