Onsite Construction Admin: Payroll, Billing & Docs

Penhall International; San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision, and life/AD&D

Paid sick leave

Paid vacation

401(k) retirement savings

Employee Assistance Program

Job summary

Penhall Company is seeking a Construction Office Administrator to provide comprehensive administrative support to project managers, field teams, and the estimating department across all project phases. The role is full-time and onsite with competitive benefits.

Responsibilities include payroll processing, billing, job costing, and onboarding. Knowledge of Davis Bacon wages and certified payroll will be an asset, along with proficiency in Vista Viewpoint and Microsoft Office tools.

Qualifications

• High school diploma or GED required.
• 3-4 years of experience in construction administration, project coordination, or related roles.
• Must have knowledge and experience with public works/Davis Bacon wages, certified payroll reporting.
• Working knowledge of payroll processing, certified payroll, billing, accounts payable (A/P), and collections/accounts receivable (A/R).
• Proficient with computers and mobile devices (iPhone and iPad), knowledge of Microsoft Outlook, Word and Excel, internet browsers and Windows.

Responsibilities

• Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects.
• Compile employee timesheets and enter daily production data in Vista Viewpoint software.
• Process weekly payroll and certified payroll reports for prevailing wage projects.
• Assist with job cost and budget tracking.
• Invoice coding and processing.
• Prepare customer billing.
• Assist with collection efforts.
• Aid estimating team with potential bid opportunities and bid preparation.
• Assist Human Resources with hiring and orientation process.
• Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software.
• Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals.
• Prepare reports, spreadsheets, and documentation.
• Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature.

Skills

Payroll processing

Accounts payable (A/P)

Accounts receivable (A/R)

Customer service

Communication skills

Time management

Education

High school diploma or GED

Tools

Vista Viewpoint

LCP Tracker

eMARS

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Penhall Company is seeking a Construction Office Administrator to provide comprehensive administrative support to project managers, field teams, and the estimating department across all project phases. The role is full-time and onsite with competitive benefits.

Responsibilities include payroll processing, billing, job costing, and onboarding. Knowledge of Davis Bacon wages and certified payroll will be an asset, along with proficiency in Vista Viewpoint and Microsoft Office tools.