Construction Office Admin - Payroll & Projects

apog; Bolingbrook (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Harmon, Inc. is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and office operations for a local office.

You will serve as a key contact for employees, leaders, project teams, customers, vendors, and corporate partners while helping ensure critical processes are completed accurately and on time. This role suits someone with construction or manufacturing office administration experience who is organized, detail-oriented, service-minded, and

Qualifications

• High school diploma or equivalent is required.
• Minimum of 5 years of administrative work experience.
• Experience in the construction or manufacturing industry.
• Experience supporting payroll, onboarding, invoicing, and office operations.
• Familiarity with safety, compliance, employee records, or project administration processes.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to communicate clearly and professionally with employees, leaders, customers, vendors, and corporate partners.
• Strong time management skills and ability to meet deadlines with urgency.
• Ability to handle confidential information with discretion and sound judgment.
• High level of professional integrity, honesty, and personal credibility.

Responsibilities

• Own and support weekly timekeeping and payroll processes for assigned employee groups or regions.
• Assist with payroll-related documentation as needed.
• Manage project documents, filing, organization, closeouts, and related records.
• Support project managers with RFIs, submittals, billing forms, insurance certificates, change orders, and setup.
• Coordinate new hire and rehire processing, onboarding documentation.
• Process employee status changes, including terminations, promotions, and leave changes.
• Coordinate travel arrangements for field and union employees.
• Support project administration tasks such as drawing packages, data entry, and reporting.

Skills

Payroll processing

Onboarding

Invoicing

Project administration

Safety/compliance awareness

Education

High school diploma or equivalent

Job description

Harmon, Inc. is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and office operations for a local office.

You will serve as a key contact for employees, leaders, project teams, customers, vendors, and corporate partners while helping ensure critical processes are completed accurately and on time. This role suits someone with construction or manufacturing office administration experience who is organized, detail-oriented, service-minded, and