Onsite Commercial Real Estate Admin & Accounting Specialist

Healthpeak Properties, Inc.; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Healthpeak Properties, Inc. is seeking a Real Estate Administrator to support on-site outpatient medical property management. Responsibilities include coordinating procedures, maintaining tenant relations, and handling invoices.

Strong MS Office and Yardi experience preferred, with on-site attendance five days a week. The role requires high school completion (associate/bachelor's preferred), and solid customer service, communication, and organizational skills.

Qualifications

• High school diploma or GED required; associate/bachelor’s degree preferred.
• Exposure to commercial property management or related experience is desirable.
• Experience with Yardi software is preferred.
• Experience in real estate accounting with familiarity of monthly cycle (A/P, A/R, leases) is desirable.
• Professional demeanor and strong interpersonal/customer service skills are essential.
• Must have reliable transportation and a valid driver’s license.
• Computer literacy: MS Word, Excel, PowerPoint, Outlook.
• Excellent verbal and written communication skills.
• Ability to work independently.

Responsibilities

• Answer management phones and assist tenants.
• Provide routine information and relay messages.
• Coordinate events and activities for tenants and staff.
• Maintain property contact list and staff directory; manage office inventory.
• Monitor vendor contracts and COIs; assist with service agreements.
• Organize and code invoices; support accounts payable/receivable.
• Produce tenant billing and other charges; assist with reporting.
• Provide aged delinquency reports to the management team; send letters.
• Onsite presence at the office or portfolio property required five days a week.

Skills

Customer service

Communication

Independence

Interpersonal skills

Education

High school diploma or GED

Associate or Bachelor’s degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Yardi

Job description

Healthpeak Properties, Inc. is seeking a Real Estate Administrator to support on-site outpatient medical property management. Responsibilities include coordinating procedures, maintaining tenant relations, and handling invoices.

Strong MS Office and Yardi experience preferred, with on-site attendance five days a week. The role requires high school completion (associate/bachelor's preferred), and solid customer service, communication, and organizational skills.