Commercial Real Estate Administrator

Healthpeak Properties, Inc.; Louisville (KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Healthpeak Properties, Inc. is seeking a Real Estate Administrator to support on-site outpatient medical property management. Responsibilities include coordinating procedures, maintaining tenant relations, and handling invoices.

Strong MS Office and Yardi experience preferred, with on-site attendance five days a week. The role requires high school completion (associate/bachelor's preferred), and solid customer service, communication, and organizational skills.

Qualifications

• High school diploma or GED required; associate/bachelor’s degree preferred.
• Exposure to commercial property management or related experience is desirable.
• Experience with Yardi software is preferred.
• Experience in real estate accounting with familiarity of monthly cycle (A/P, A/R, leases) is desirable.
• Professional demeanor and strong interpersonal/customer service skills are essential.
• Must have reliable transportation and a valid driver’s license.
• Computer literacy: MS Word, Excel, PowerPoint, Outlook.
• Excellent verbal and written communication skills.
• Ability to work independently.

Responsibilities

• Answer management phones and assist tenants.
• Provide routine information and relay messages.
• Coordinate events and activities for tenants and staff.
• Maintain property contact list and staff directory; manage office inventory.
• Monitor vendor contracts and COIs; assist with service agreements.
• Organize and code invoices; support accounts payable/receivable.
• Produce tenant billing and other charges; assist with reporting.
• Provide aged delinquency reports to the management team; send letters.
• Onsite presence at the office or portfolio property required five days a week.

Skills

Customer service

Communication

Independence

Interpersonal skills

Education

High school diploma or GED

Associate or Bachelor’s degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Yardi

Job description

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs


• Respond to inquiries by providing routine information and or taking and delivering messages


• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.


• Maintain property contact list, inventory of office supplies and property staff directory


• Monitor outside vendors for compliance of contracts and certificates of insurance


• Assist with preparing and administering service agreements


• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents


• Responsible for accounts payable, accounts receivable and reporting


• Organize and code invoices


• Compile, review and produce Tenant Billings and other miscellaneous charges


• Provide management team with aged delinquency reports and send delinquency letters


• Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week

POSITION REQUIREMENTS

• Must have a minimum high school education or GED. Associate’s or Bachelor’s degree preferred


• Previous exposure to commercial property management, or related experience


• Experience with Yardi software, preferred


• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases, preferred


• Possess professional demeanor and excellent interpersonal and customer service skills


• Have access to reliable transportation and maintain a valid driver\'s license


• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook


• Excellent communication skills, both verbal and written


• Ability to work independently