CRE Office Coordinator & Admin Specialist (On-Site)

Healthpeak Properties, Inc.; South San Francisco (CA); On-site; USD 50,000 - 56,000; Full time

Job summary

Healthpeak Properties, Inc. seeks an Office Operations Coordinator to manage daily office functions at our South San Francisco location. You will coordinate vendor services, messages, and supplies while maintaining a welcoming environment for employees and visitors.

Key duties include onboarding support, access control, and coordinating IT requests. Proficiency with Yardi and MS Office is required, with reliability and strong communication essential.

Qualifications

• Minimum 2 years of commercial property management experience.
• Experience with Yardi software.
• Strong communication and customer service skills.
• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Reliable transportation is required.

Responsibilities

• Serve as the primary contact for office operations and vendor services.
• Maintain a professional, organized office environment for employees and visitors.
• Manage tenant, team, and vendor contact lists.
• Administer office access controls and mail distribution.
• Coordinate and troubleshoot routine IT support with the IT Help Desk.
• Assist senior leadership with onboarding, offboarding, and vacancy management.
• Coordinate schedules and office coverage for Directors and Property Managers.
• Publish and distribute tenant newsletters and maintain the property website.

Skills

Communication skills

Time management

Independent work

Interpersonal skills

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Tools

Yardi

MS Office

Job description

Healthpeak Properties, Inc. seeks an Office Operations Coordinator to manage daily office functions at our South San Francisco location. You will coordinate vendor services, messages, and supplies while maintaining a welcoming environment for employees and visitors.

Key duties include onboarding support, access control, and coordinating IT requests. Proficiency with Yardi and MS Office is required, with reliability and strong communication essential.