Onsite Clinic Office Manager - Patient Care & Ops

Motola Medical Supply Inc.; New York (NY); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Benefits package

401k

Equity stock purchase

Job summary

Motola Medical Supply Inc. in New York is seeking an Office Manager to oversee day-to-day office operations, schedule staff, manage patient and provider flow, and ensure efficient clinic support at our William Street location.

This onsite role requires strong organizational skills, proficiency with Microsoft Office, and a customer-focused approach to keep PHI secure and processes compliant. You will coordinate check-ins, appointments, inventories, and frontline duties while collaborating with

Qualifications

• High School Diploma or GED or equivalent.
• 1+ years experience in administrative, healthcare operations, or related support role.
• Proficient in Microsoft Office and strong communication skills.

Responsibilities

• Coordinate, maintain, and communicate daily clinic schedules and provider availability.
• Oversee daily administrative operations of the William Street Clinic.
• Manage member check-in/check-out and verify demographics and insurance information.
• Provide a professional, welcoming experience for members and staff.
• Support scheduling, workflows, and technical issue resolution via phone/email/IM.
• Coordinate clinician scheduling to maximize utilization and access.
• Monitor workflows and identify opportunities to improve productivity and service.
• Coordinate front-office operations, inventory, and supply management.
• Collaborate with leadership to support process improvements and performance.
• Protect PHI and ensure compliance with policies and regulatory standards.
• Assist with data collection, reporting, and performance metrics.
• Foster positive relationships and a professional, service-oriented clinic culture.
• Maintain a safe, organized work environment and perform additional duties as assigned.

Skills

Administrative skills

Communication

Customer service

Organization

Time management

Problem solving

Independent work

Adaptability

Scheduling

Education

High School Diploma / GED

Tools

Microsoft Office

Job description

Motola Medical Supply Inc. in New York is seeking an Office Manager to oversee day-to-day office operations, schedule staff, manage patient and provider flow, and ensure efficient clinic support at our William Street location.

This onsite role requires strong organizational skills, proficiency with Microsoft Office, and a customer-focused approach to keep PHI secure and processes compliant. You will coordinate check-ins, appointments, inventories, and frontline duties while collaborating with