Healthcare Office Assistant — Organized, Professional Onsite Support

Med-Metrix; Neptune Township (NJ); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

PTO (17)

Holiday Pay (8)

401k Matching

Healthcare

Life Insurance

FSA

HSA

Job summary

Med-Metrix is seeking an Office Assistant to provide essential administrative and clerical support in Red Bank, NJ. The role ensures smooth operation of the department and organization with data entry, filing, scheduling, and communications support.

You will handle mail, documents, and PHI with HIPAA-compliant care, maintain organized records, assist with records requests, and act as a reliable point of contact for staff and visitors. On-site work with a standard 40-hour week is required.

Qualifications

• High school diploma or equivalent.
• Familiarity with EMR systems is a plus.
• Proficient in Microsoft Office Suite.
• Strong communication and organizational skills.
• HIPAA familiarity and PHI handling awareness.

Responsibilities

• Receive, sort, and distribute incoming mail and documents to appropriate teams.
• Perform photocopying, scanning, uploading, and document management; enter data into EMR or DEPT systems.
• Maintain organized electronic and hard copy filing systems.
• Assist with record requests including medical or billing documentation.
• Support scheduling, supply inventory, and other office operations as needed.
• Be a professional, welcoming point of contact for staff and visitors.
• Ensure timely distribution of faxes and critical information.
• Collaborate across departments to support workflows and operations.
• Perform other duties as assigned.
• Handle PHI in accordance with HIPAA standards and policies.

Skills

Microsoft Office

Interpersonal skills

Attention to detail

HIPAA knowledge

Education

High School Diploma or equivalent

Tools

EMR familiarity

Job description

Med-Metrix is seeking an Office Assistant to provide essential administrative and clerical support in Red Bank, NJ. The role ensures smooth operation of the department and organization with data entry, filing, scheduling, and communications support.

You will handle mail, documents, and PHI with HIPAA-compliant care, maintain organized records, assist with records requests, and act as a reliable point of contact for staff and visitors. On-site work with a standard 40-hour week is required.