Onsite Bookkeeping & Administrative Coordinator

JackJaw; Lafayette (IN); On-site; USD 29,000 - 34,000; Full time

Job summary

JackJaw in West Lafayette, Indiana is seeking a dependable, detail-oriented person for a full-time hourly role combining bookkeeping with administrative support. You will work onsite with company ownership and contribute to daily operations.

Primary duties include reconciling transactions in QuickBooks Online, managing AP/AR, payroll assistance, and generating routine financial and operational reports. The role requires accuracy, organization, and the ability to adapt as the business grows.

Qualifications

• Previous bookkeeping or accounting-support experience.
• Experience with QuickBooks Online.
• Experience with account reconciliation, AR/AP.
• Strong attention to detail and accuracy.
• Proficiency with spreadsheets and standard office software.

Responsibilities

• Reconcile bank, credit-card, customer, and vendor transactions in QuickBooks Online.
• Maintain accurate and current financial records.
• Manage accounts payable and accounts receivable.
• Assist with customer invoicing, payment processing, and collections.
• Review transactions for accuracy and proper categorization.
• Assist with payroll administration through our automated payroll system.
• Prepare and file sales-tax reports.
• Generate routine financial and operational reports.
• Organize receipts, invoices, purchase orders, and supporting documentation.
• Identify, research, and help correct financial discrepancies.
• Coordinate with company ownership, accountants, customers, and vendors as needed.
• Assist with customer order processing, data entry, and document preparation.
• Answer or appropriately route customer and vendor questions.
• Maintain organized digital and physical records.
• Assist with purchasing, inventory records, and shipping documentation.
• Prepare correspondence, reports, spreadsheets, and other business documents.
• Help develop and improve administrative procedures as the company grows.
• Track open items, deadlines, and follow-up responsibilities.
• Support company ownership with general administrative needs and special projects.
• Perform other reasonable business-support duties as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Independence

Prioritization

Tools

QuickBooks Online

Spreadsheets

Office software

Job description

JackJaw in West Lafayette, Indiana is seeking a dependable, detail-oriented person for a full-time hourly role combining bookkeeping with administrative support. You will work onsite with company ownership and contribute to daily operations.

Primary duties include reconciling transactions in QuickBooks Online, managing AP/AR, payroll assistance, and generating routine financial and operational reports. The role requires accuracy, organization, and the ability to adapt as the business grows.