Senior Bookkeeper / Business Operations Assistant

Katalyst Systems Impact; Benton Harbor (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Paid holidays

Flexible office schedule

Job summary

Katalyst Systems Impact is looking for a Senior Bookkeeper / Office Operations Coordinator in Benton Harbor, Michigan. This full-time, on-site role requires strong bookkeeping and office coordination skills to support various accounting functions and daily operations.

The ideal candidate has 3–5+ years of relevant experience, particularly with QuickBooks Enterprise, along with a detail-oriented and organized approach to managing multiple responsibilities. Benefits include a flexible schedule, PTO, and IRA options.

Qualifications

• 3–5+ years of bookkeeping, accounting, or business operations experience.
• Strong understanding of accounting principles and bookkeeping practices.
• Detail-oriented with a high level of professionalism.

Responsibilities

• Manage day-to-day bookkeeping and accounting functions across multiple entities.
• Support daily office operations and administrative coordination.
• Assist with property management tasks as needed.

Skills

Problem-solving skills

Organizational skills

Communication skills

Time management

Technology proficiency

Attention to detail

Tools

QuickBooks Enterprise

Microsoft Office Suite

Job description

Senior Bookkeeper / Office Operations Coordinator

Full-Time | On-Site

A locally owned and growing multi-company organization based in Southwest Michigan near Benton Harbor is seeking an experienced, highly organized, and dependable professional to support day-to-day accounting operations and office coordination functions across multiple entities.

This is not simply a transactional bookkeeping position. The team is seeking someone with stronger technical bookkeeping and business operations experience who can work independently, think proactively, and help support the day-to-day flow of a small office environment.

The ideal candidate will be comfortable balancing detailed accounting responsibilities with broader operational and administrative support needs while working closely with executive leadership. This position reports directly to the executive team and plays an important role in helping keep daily operations organized, responsive, and moving forward.

This position is a strong fit for someone who enjoys variety, takes ownership of their work, communicates well with others, and is comfortable balancing accounting responsibilities with day-to-day operational support in a smaller business environment.

What You’ll Be Doing

• Accounting & Financial Operations
  • Manage day-to-day bookkeeping and accounting functions across multiple entities
  • Process accounts payable, accounts receivable, deposits, and reconciliations
  • Maintain accurate financial records within QuickBooks Enterprise
  • Assist with monthly close processes, financial reporting, and cash tracking
  • Perform bank reconciliations and maintain organized accounting documentation
  • Support budgeting, forecasting, reporting, and year-end preparation activities
  • Process invoices, vendor payments, credit card reconciliations, and related accounting activity
  • Maintain files and documentation thoroughly and accurately
• Office & Business Operations Support
  • Support daily office operations and administrative coordination
  • Help maintain organized systems, workflows, and internal processes
  • Coordinate communication with vendors, tenants, contractors, and outside partners
  • Assist leadership with operational projects and follow-through
  • Answer incoming calls and help support general office needs
  • Work independently while helping support a collaborative, team-oriented office environment
• Property & Tenant Coordination Support
  • Assist with select property management support tasks as needed
  • Help coordinate tenant communication and maintenance requests
  • Assist with leasing documentation and administrative follow-up
  • Occasionally help show an apartment, office, or building space if needed
  • Help provide continuity and support during operational transitions

What We’re Looking For

• Self-starter with strong problem-solving skills and the ability to work independently
• Highly organized with strong follow-through and project coordination abilities
• Comfortable working in a small office environment and supporting responsibilities both large and small
• Strong verbal and written communication skills
• Ability to prioritize tasks, manage multiple responsibilities, and maintain an efficient workflow
• High level of comfort with technology and learning new systems
• Detail-oriented with a high level of professionalism and confidentiality

Preferred Experience

• Experience with QuickBooks Enterprise strongly preferred
• 3–5+ years of bookkeeping, accounting, or business operations experience
• Strong understanding of accounting principles and bookkeeping practices
• Experience supporting multiple business entities or accounts preferred
• Experience with AP/AR, reconciliations, reporting, and financial organization
• Experience in property management, commercial real estate, or small business operations is helpful but not required
• Proficiency with Microsoft Office Suite including Outlook, Excel, Word, and SharePoint

Schedule & Benefits

• Full-time, in-office position
• Flexible office schedule within standard business hours (approximately 8:00 AM – 5:00 PM)
• Paid Time Off (PTO) and paid holidays
• IRA retirement benefit available
• Healthcare benefits are not currently offered