On-Site Bookkeeper & Executive Administrative Coordinator (Part-Time)

Kleane Kare; Richmond (VA); On-site; USD 2,755,000 - 3,857,000; Part time

Job summary

The Kleane Kare Team, Inc. is seeking an experienced On-Site Bookkeeper & Executive Administrative Coordinator to manage daily accounting operations and support financial reporting.

Executive Admin-Coordinator role involves maintaining corporate files, SOP binders, and compliance documents. The ideal candidate is organized, accurate, and proficient in QuickBooks Online, with experience handling all phases of bookkeeping - from payables and receivables to reconciliations and month-end close.

Qualifications

• 3+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks Online and Excel; GAAP knowledge.
• Experience with government contracting preferred; Executive Administrative Coordinator experience a plus.

Responsibilities

• Record and reconcile daily financial transactions in QuickBooks Online.
• Process accounts payable (A/P) and accounts receivable (A/R), including vendor invoices, payments, and customer billing.
• Perform bank and credit card reconciliations on a monthly basis.
• Assist with payroll entries, PTO tracking, and benefits accounting.
• Support month-end and year-end closings with journal entries and reports.
• Maintain vendor W-9s, 1099 records, and other compliance documentation.
• Prepare cash flow summaries and assist in financial reporting for management.
• Help improve accounting procedures and internal controls.

Skills

GAAP

High level of accuracy

Confidentiality

Organization

Tools

QuickBooks Online

Microsoft Excel

Job description

Job Title: On-Site Bookkeeper & Executive Administrator (Part-Time)

Company: The Kleane Kare Team, Inc. (KKT)

Location: Richmond, VA (On-Site)

Job Type: Part-Time (20 hours per week, flexible daytime schedule)

Job Summary

The Kleane Kare Team, Inc. is seeking an experienced On-Site Bookkeeper & Executive Administrative Coordinator to manage daily accounting operations and support financial reporting. Executive Admin-Coordinator role involves maintaining corporate files, SOP binders, and compliance documents. The ideal candidate is organized, accurate, and proficient in QuickBooks Online, with experience handling all phases of bookkeeping - from payables and receivables to reconciliations and month-end close.

Responsibilities

• Record and reconcile daily financial transactions in QuickBooks Online.
• Process accounts payable (A/P) and accounts receivable (A/R), including vendor invoices, payments, and customer billing.
• Perform bank and credit card reconciliations on a monthly basis.
• Assist with payroll entries, PTO tracking, and benefits accounting.
• Support month-end and year-end closings by preparing journal entries and reports.
• Maintain vendor W-9s, 1099 records, and other compliance documentation.
• Prepare cash flow summaries and assist in financial reporting for management.
• Help improve and maintain accounting procedures and internal controls.

Qualifications

• 3+ years of bookkeeping or accounting experience.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Knowledge of GAAP, account reconciliation, and general ledger management.
• High level of accuracy, confidentiality, and organization.
• Experience with government contracting preferred.
• Experience with Executive Administrative Coordinator.

Work Environment & Schedule

• On-site in Richmond, VA.
• Flexible part-time hours, typically within business hours (Monday-Friday).
• Professional and collaborative office environment.

Compensation

• Hourly pay commensurate with experience.
• Opportunities for professional growth and increased responsibilities.

The Kleane Kare Team, Inc. is an Equal Opportunity Employer.

Employment contingent on reference/background checks as permitted by law.