Onsite Billing & Project Administrator (Richmond)

olddominiongroup; Midlothian (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

Old Dominion Group, Inc. is seeking a detailed Billing & Project Administrator in Richmond, VA. The role focuses on project billing, invoicing, collections, data entry, and general administrative support for active projects.

The ideal candidate will be highly organized, capable of handling multiple priorities, and provide excellent service to internal teams and clients. This onsite position requires accurate record-keeping and coordination with operational teams.

Qualifications

• High school diploma or GED; Associates or bachelor’s degree preferred.
• At least 2 years of billing experience within the construction industry.
• At least 3 years of administrative or clerical experience; or a combination as listed above.
• Working knowledge of basic accounting principles.
• Ability to manage multiple projects simultaneously.
• Ability to work independently with minimal supervision.
• Familiarity with safety, environment, and EEO/DBE guidelines.

Responsibilities

• Handle monthly billing, review and prepare invoices for clients and review of trade partner and supplier billings and invoices.
• Prepare invoices and track expenses and client billing at project close or monthly for ongoing and/or larger projects.
• Assist with prompt collection of accounts receivable and retainage.
• Obtain certificates of insurance as required.
• Prepare supporting documents and lien waivers for signature and generate lower tier waivers.
• Assist with job maintenance including contract price adjustments, change orders and closing of completed jobs.
• Assist project management team with tracking change orders and ensuring billings are accurate and timely.
• Support customer inquiries and coordinate with team to resolve issues.
• Provide administrative support to project team as needed.
• Assist with GC portals requiring entry.

Skills

Billing experience

Administrative experience

Accounting principles

Multitasking

Independent work

Communication skills

Organizational skills

Time management

Teamwork

Customer service

Education

High school diploma or GED

Associates degree

Bachelor’s degree

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Old Dominion Group, Inc. is seeking a detailed Billing & Project Administrator in Richmond, VA. The role focuses on project billing, invoicing, collections, data entry, and general administrative support for active projects.

The ideal candidate will be highly organized, capable of handling multiple priorities, and provide excellent service to internal teams and clients. This onsite position requires accurate record-keeping and coordination with operational teams.