Billing Specialist

Mead & Hunt, Inc; Milwaukee (WI); On-site; USD 34,000 - 47,000; Full time

Job summary

Mead & Hunt is seeking a Billing Specialist to join our finance team in Milwaukee, WI. The role focuses on accurate, timely project invoicing and supporting receivables to ensure the financial health of projects.

You will process invoices, prepare client documents, and collaborate with project managers to monitor billing and project costs. The position may require some travel and offers opportunities within a growing, employee-owned firm.

Qualifications

• Associate's degree in accounting, finance, business, or related field.
• Two years of accounting experience with computerized accounting systems and billing processes.

Responsibilities

• Processing invoices for assigned department managers.
• Preparing client required documents.
• Coordinating with assigned project managers to monitor status of receivables including posting of corrections, credit memos and write-offs.
• Creating and maintaining projects in the accounting software including project billing terms and budgets.
• Creating and maintaining billing tables.
• Maintaining contact and communication with the assigned project managers.
• Running standard reports.
• Maintaining and organizing files.
• Some travel may be needed.

Skills

Billing processes

Accounting knowledge

Deltek Vision

Microsoft Dynamics

Education

Associate's degree in accounting/finance

Tools

Deltek Vision

Microsoft Dynamics

Job description

Mead & Hunt, a nationally recognized professional services consulting firm, has a position available for a billing specialist to join our finance department.

At Mead & Hunt, our finance team plays a critical role in supporting projects that improve infrastructure, strengthen communities, and serve clients nationwide. This position offers the opportunity to contribute to a collaborative, employee-owned firm with a long-standing reputation for quality and innovation.

Why Mead & Hunt?

• 100% employee-owned firm where every employee has a stake in our success
• Culture built on collaboration, respect, and long-term career development
• Opportunities to grow within a stable, well-established organization with nationwide reach
• Exposure to diverse projects across engineering, architecture, and construction industries
• Commitment to work-life balance and flexible, supportive team environments
• In this role you will partner closely with project managers and finance team members to ensure accurate, timely billing and support the financial health of projects.

Responsibilities include:

• Processing invoices for assigned department managers
• Preparing client required documents
• Coordinating with assigned project managers to monitor status of receivables including posting of corrections, credit memos and write-offs
• Creating and maintaining projects in the accounting software including project billing terms and budgets
• Creating and maintaining billing tables
• Maintaining contact and communication with the assigned project managers
• Running standard reports
• Maintaining and organizing files

Some travel may be needed.

The successful candidate will have:

• An associate's degree (or higher) in accounting, finance, business, or related field

-OR-

• At least two (2) years of accounting experience with computerized accounting systems and billing processes

The ideal candidate will have any/all of the following:

• Experience with computerized financial accounting systems
• Financial management knowledge
• Experience with the engineering, architectural or construction services
• Deltek Vision software experience
• Familiarity with Microsoft Dynamics

This role offers opportunities to expand your expertise in project-based accounting, financial systems, and reporting, while working alongside experienced professionals in a collaborative environment. If you're a detail-oriented professional who enjoys working in a collaborative, project-driven environment, we encourage you to apply and become part of our growing team at Mead & Hunt. Complete the online application process at www.meadhunt.com/careers.

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

Salary Range: $25.00 - $34.00 hourly - Actual compensation may vary due to other factors such as: experience, skill set, or location.

Employment is contingent upon successful completion of applicable pre-employment screening requirements.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

#LI-KB1