Onsite Banking Admin Assistant for Relationship Managers

TALENT Software Services; Chicago (IL); On-site; USD 38,000 - 54,000; Full time

Job summary

TALENT Software Services is seeking an Administrative Assistant in Chicago for a maternity leave backfill, supporting Commercial Banking Relationship Managers and Portfolio Managers. The role ensures day-to-day operations for a national sales team with meetings, travel, expense reporting, and invoice processing.

The position is 6 months with an extension possibility, working 8:30am-5pm CT in a fully onsite hybrid environment at 320 S Canal St, Chicago IL.

Qualifications

• 4 years of administrative or executive support experience.
• Postsecondary education (doesn’t need to be relevant).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Provide high-level administrative support to large fast-paced teams.
• Manage complex calendars, schedule meetings, and coordinate logistics.
• Plan and support team meetings, events, and departmental activities.
• Prepare reports, presentations, correspondence, and other business documents.
• Process invoices, expense reports, and budget-related activities.
• Coordinate travel arrangements and associated logistics.
• Maintain organized records, filing systems, and administrative processes.
• Responsible for client data and report generation in Salesforce.
• Act as a liaison with internal teams, external vendors, and business partners.
• Support office operations, including onboarding, workspace coordination, and supply management.

Skills

Calendar management

Meeting coordination

Stakeholder relations

Travel coordination

Document preparation

Written & verbal communication

Multitasking

Education

Postsecondary education

Tools

Salesforce

Microsoft Office

Workday

Concur

SAP

Job description

TALENT Software Services is seeking an Administrative Assistant in Chicago for a maternity leave backfill, supporting Commercial Banking Relationship Managers and Portfolio Managers. The role ensures day-to-day operations for a national sales team with meetings, travel, expense reporting, and invoice processing.

The position is 6 months with an extension possibility, working 8:30am-5pm CT in a fully onsite hybrid environment at 320 S Canal St, Chicago IL.