Onsite AP Invoice Specialist - Detail-Oriented & Impactful

ABB Inc.; Hackettstown (NJ); On-site; USD 59,000 - 94,000; Full time

Benefits offered by this job

401k with company contributions

Health insurance options

Paid holidays and vacation policy

Job summary

ABB Inc. in Hackettstown, NJ, is seeking an entry-level Accounts Payable Specialist focused on invoice dispositions. You will review, research, and resolve problem invoices to ensure timely and accurate payments, interfacing with vendors and internal teams.

The role requires Excel proficiency, ERP/AP experience, and strong attention to detail. Onsite work with the Purchasing team, supporting general AP tasks and process improvements.

Qualifications

• Associate degree in Accounting, Finance, or related field.
• 1+ years of AP or related accounting experience.
• Proficiency with Excel and ERP/AP software.
• Strong attention to detail and numerical accuracy.

Responsibilities

• Review and disposition problem invoices, including mismatches, missing information, pricing discrepancies, and receipt issues.
• Communicate with vendors, purchasing, receiving, and internal departments to gather information and resolve invoice exceptions.
• Update invoice records, notes, and status changes in the AP system with accuracy and clarity.
• Monitor aging reports and follow up on outstanding items to prevent delays in payment.
• Maintain compliance with company policies, internal controls, and audit requirements.
• Assist with general Accounts Payable tasks as needed, including data entry, document verification, and reporting.
• Identify recurring issues and elevate patterns to leadership for process improvement opportunities.

Skills

Excel

ERP/AP software

Attention to detail

Communication

Independent worker

Organizational skills

Invoice processing

Vendor communication

ERP systems

Education

Associate degree in Accounting/Finance/Business Administration or related field

Tools

ERP software (SAP/Oracle)

Job description

ABB Inc. in Hackettstown, NJ, is seeking an entry-level Accounts Payable Specialist focused on invoice dispositions. You will review, research, and resolve problem invoices to ensure timely and accurate payments, interfacing with vendors and internal teams.

The role requires Excel proficiency, ERP/AP experience, and strong attention to detail. Onsite work with the Purchasing team, supporting general AP tasks and process improvements.