Onsite Administrative Partner — Operations & Projects

Koch Business Solutions, LP; Wichita (KS); In loco; USD 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

Koch Land, Infrastructure, Facilities, and Transactions (LIFT) is hiring a Sr. Administrative Partner for an onsite role based in Wichita, Kansas.

You will interact with leadership, customers, and service providers to drive efficient administrative operations and process improvements. The role requires proactive, organized individuals skilled at managing multiple priorities, with experience in Microsoft 365 tools, calendar and travel coordination, and contractor lifecycle management.

Competenze

• Experience using Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel) to improve efficiency, consistency, and scalability.
• Experience building relations with customers or stakeholders.
• Experience planning and executing events and managing projects.
• Experience in organization, multi-tasking, and prioritization of work.

Mansioni

• Provide administrative support to leadership including calendar, meetings, events, and catering coordination.
• Handle travel arrangements, expense reports, and visa coordination as needed.
• Oversee contractor engagement and lifecycle management in HR systems (on/offboarding).
• Manage approvals, escalations, and feedback regarding contractors and subcontractors.
• Act as change agent by communicating changes that impact the team and stakeholders.
• Coordinate communication between Facilities and on-site admins, surfacing issues for resolution.
• Provide systems administration for internal tools (Microsoft Teams, SharePoint, etc.).
• Serve as liaison and problem solver for IT, AV, Facilities, and Experience Ambassadors.
• Support employee engagement and opportunities to foster team relationships.
• Maintain bi-annual people data audits for accurate work status.
• Assist with floor duties such as mail, shipments, supplies, and move requests.

Conoscenze

Customer relations

Event planning

Multi-tasking

Organization

Strumenti

Microsoft 365

SharePoint

Microsoft Teams

Descrizione del lavoro

Koch Land, Infrastructure, Facilities, and Transactions (LIFT) is hiring a Sr. Administrative Partner for an onsite role based in Wichita, Kansas.

You will interact with leadership, customers, and service providers to drive efficient administrative operations and process improvements. The role requires proactive, organized individuals skilled at managing multiple priorities, with experience in Microsoft 365 tools, calendar and travel coordination, and contractor lifecycle management.