Administrative Assistant

Foulston Siefkin LLP; Wichita (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Foulston Siefkin LLP is seeking a full-time Administrative Assistant to join our Wichita office. This role supports Firm Administration across Operations, HR and Firm Events, including onboarding, timekeeping, and data management.

The position is on-site, Monday through Friday, 8:00 am – 5:00 pm, with compensation commensurate with experience. The successful candidate will help implement technology projects and assist with multiple ongoing initiatives for a diverse client base.

Qualifications

• Proven ability to handle sensitive information with discretion and professionalism.
• Attention to detail with a strong focus on accuracy.
• Ability to organize and prioritize multiple tasks effectively.
• Proficiency in Microsoft Office; strong communication skills.
• Experience in a professional office environment preferred.

Responsibilities

• Manage the Firm training software and wellness database.
• Coordinate internal Firm events and meetings onsite and offsite (evening or weekend hours possible).
• Assist with onboarding and maintenance of the applicant tracking system.
• Support time and attendance procedures.
• Process registrations, renewals and expenses.
• Data entry, scanning and filing.
• Prepare correspondence.
• Engage in special projects as assigned.

Skills

Confidentiality

Detail-oriented

Task prioritization

Microsoft Office

Written and verbal communication

Critical thinking

Customer-centric mindset

Creative flyer design

Professional office experience

Education

Bachelor’s degree in Business/Communications/HR

Tools

Applicant Tracking System

Job description

Foulston Siefkin LLP is recruiting for a team member to join our Wichita location as an Administrative Assistant

This full-time position will support Firm Administration with a variety of tasks related to Operations, Human Resources and Firm Events. Assisting with large projects and technology implementations round out the overall responsibilities. This is a full-time, benefit eligible position.

Responsibilities

• Manage the Firm training software and wellness database
• Coordinate internal Firm events and meetings onsite and offsite (may involve occasional evening or weekend hours)
• Assist with onboarding and maintenance of the applicant tracking system
• Support time and attendance procedures
• Process registrations, renewals and expenses
• Data entry, scanning and filing
• Prepare correspondence
• Special projects and other duties as assigned

Qualifications

• Ability to handle sensitive information with a high level of confidentiality, discretion and professionalism
• Detail-oriented with a strong focus on accuracy
• Ability to organize and correctly prioritize tasks
• Strong technical skills with expertise in Microsoft Office products
• Excellent written and verbal communication skills
• Strong critical thinking and problem-solving skills
• Engaging, customer-centric mindset
• Ability to think creatively to design artistic fliers/invitations
• Prior experience in a professional office setting, highly preferred
• Bachelor’s degree in Business, Communications or HR, preferred

This position is on-site Monday through Friday. Typical hours are 8:00 am - 5:00 pm.

Compensation is commensurate with experience.

We proudly represent a diverse client base, ranging from individuals and emerging businesses to Fortune 500 companies. We believe that each of our team members is an important part of the Firm's overall success. The Firm could not provide excellent legal services without superior attorneys and employees, so we look for the very best at all levels of our organization.

Contributing to the communities in which we live and work is an important part of our Firm's values. Our attorneys and staff are involved with many charitable, civic, and community organizations that provide needed resources and help make our cities great places to live.