Senior Administrative Partner

Koch Business Solutions, LP; Wichita (KS); Vor Ort; USD 70.000 - 90.000; Vollzeit

Zusammenfassung

Koch Land, Infrastructure, Facilities, and Transactions (LIFT) is hiring a Sr. Administrative Partner for an onsite role based in Wichita, Kansas.

You will interact with leadership, customers, and service providers to drive efficient administrative operations and process improvements. The role requires proactive, organized individuals skilled at managing multiple priorities, with experience in Microsoft 365 tools, calendar and travel coordination, and contractor lifecycle management.

Qualifikationen

• Experience using Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel) to improve efficiency, consistency, and scalability.
• Experience building relations with customers or stakeholders.
• Experience planning and executing events and managing projects.
• Experience in organization, multi-tasking, and prioritization of work.

Aufgaben

• Provide administrative support to leadership including calendar, meetings, events, and catering coordination.
• Handle travel arrangements, expense reports, and visa coordination as needed.
• Oversee contractor engagement and lifecycle management in HR systems (on/offboarding).
• Manage approvals, escalations, and feedback regarding contractors and subcontractors.
• Act as change agent by communicating changes that impact the team and stakeholders.
• Coordinate communication between Facilities and on-site admins, surfacing issues for resolution.
• Provide systems administration for internal tools (Microsoft Teams, SharePoint, etc.).
• Serve as liaison and problem solver for IT, AV, Facilities, and Experience Ambassadors.
• Support employee engagement and opportunities to foster team relationships.
• Maintain bi-annual people data audits for accurate work status.
• Assist with floor duties such as mail, shipments, supplies, and move requests.

Kenntnisse

Customer relations

Event planning

Multi-tasking

Organization

Tools

Microsoft 365

SharePoint

Microsoft Teams

Jobbeschreibung

Koch Land, Infrastructure, Facilities, and Transactions (LIFT) is looking to hire a Sr. Administrative Partner on our team. This is an onsite position based in Wichita, Kansas.

This highly visible role involves extensive interaction with internal personnel, external customers, and service providers, requiring a collaborative, detail-oriented professional who builds strong partnerships. The successful candidate will be naturally curious, committed to continuous learning, and passionate about using existing and emerging technology to improve work processes and knowledge systems. If you are proactive, organized, adaptable, and skilled at managing multiple priorities, this role may be a great fit.

Our Team

LIFT is Koch's leveraged capability for corporate real estate, combining business knowledge, real estate expertise, data, and technology to create long-term value. We play an integral role in aligning physical work space and employee experience with evolving business needs.

What You Will Do

• Provide administrative support to leadership team including, calendar, meeting, event and catering coordination, expense reports, domestic and international travel, and obtaining visa's
• Contractor engagement and lifecycle management - On and offboard contractors and subcontractors in HR application
• Manage and respond to approvals, escalations and feedback regarding contractors and subcontractors
• Serve as a change agent, manage and communicate any changes that may impact the team, understanding the impact and effectively communicating changes
• Coordinate communication between Facilities and on-site administrative assistants, sharing site impacts and elevating feedback, pain points, and issues for resolution.
• Provide systems administration for internal team enablement tools such as Microsoft Teams, SharePoint, etc.
• Act as a liaison, problem solver, and facilitator as the first point of contact for the team. Working with office support capabilities such as IT, AV, Facilities, Experience Ambassadors.
• Support employee engagement, ideating opportunities to build relationships within the group
• Ongoing people data management and bi-annual audits to drive accurate and timely work status
• Assist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, office and break room supply ordering and management, and employee move requests.

Who You Are (Basic Qualifications)

• Experience using Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel) to improve efficiency, consistency, and scalability
• Experience building relations with customers or stakeholders
• Experience planning and executing events and managing projects
• Experience in organization, multi-tasking, and creating prioritization of work

What Will Put You Ahead

• Administrative experience working with large and remote teams
• Experience managing multiple projects simultaneously
• Experience leading or supporting technology and transformation efforts that improve business processes, increase efficiency, and enhance the employee experience
• Experience utilizing AI-enabled tools, workflow automation, and digital collaboration platforms to improve productivity and streamline administrative operations

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).