Administrative Assistant — Contracts & Office Ops

Roofing Services and Solutions; St. Louis (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Job summary

Roofing Services and Solutions, a national firm with local expertise, is seeking an onsite Administrative Assistant in St. Louis, MO. The role supports day-to-day operations, manages contracts, and helps with administrative projects across departments.

Primary duties include preparing quotes, coordinating onboarding, handling travel, and producing reports. The position requires strong MS Office skills, attention to detail, and excellent communication, with benefits such as PTO and holidays.

Qualifications

• High School Diploma or equivalent.
• 2 years of administrative support in a construction office environment preferred.
• Solid knowledge of the Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail.
• Ability to read and comprehend instructions, short correspondence and policy documents, as well as converse with associates.

Responsibilities

• Plan, organize, and establish objectives and goals for projects assigned.
• Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.
• Review and process contracts. Assisting with contract preparation, review, and tracking
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
• Coordinate orientation efforts and assist in the onboarding of new hires
• Coordinate with Accounts Payable/Receivable on administrative projects as required
• Develop periodic reporting tools and deliver ad hoc reports as needed
• Operate multi-line phone system and greet front office visitors
• Make travel arrangements as needed
• Create and prepare visual presentations as required
• Prepare expense reports
• Maintain common areas including conference rooms, reception area, kitchen
• Maintain office supply inventory and order new supplies
• Responsible for office equipment (copiers, fax) operation and maintenance
• Sort and distribute incoming mail
• Update and maintain company directory
• Responds to building maintenance requests
• Perform other related duties as assigned

Skills

MS Office

Communication

Attention to detail

Organizational skills

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Roofing Services and Solutions, a national firm with local expertise, is seeking an onsite Administrative Assistant in St. Louis, MO. The role supports day-to-day operations, manages contracts, and helps with administrative projects across departments.

Primary duties include preparing quotes, coordinating onboarding, handling travel, and producing reports. The position requires strong MS Office skills, attention to detail, and excellent communication, with benefits such as PTO and holidays.