Administrative Assistant

Tecta America Commercial Roofing; St. Louis (MO); On-site; USD 41,000 - 52,000; Full time

Job summary

Roof Services & Solutions, a Tecta America Company, seeks an onsite Administrative Assistant for our St. Louis, MO office.

The role provides comprehensive administrative support to all departments, helping with day-to-day operations and contract management while ensuring deadlines are met. You will support onboarding, coordinate with AP/AR on projects, prepare reports and presentations, manage travel, and maintain office spaces and communications.

Qualifications

• High School Diploma or equivalent.
• 2 years of administrative support in a construction office environment preferred.
• Knowledge of office-related practices and procedures.
• Proficiency with Microsoft Word and Excel, including strong attention to detail.

Responsibilities

• Plan, organize, and establish objectives and goals for projects assigned.
• Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.
• Review and process contracts. Assisting with contract preparation, review, and tracking
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
• Coordinate onboarding of new hires and orientation efforts
• Coordinate with Accounts Payable/Receivable on administrative projects as required
• Develop periodic reporting tools and deliver ad hoc reports as needed
• Operate multi-line phone system and greet front office visitors
• Make travel arrangements as needed
• Create and prepare visual presentations as required
• Prepare expense reports
• Maintain common areas including conference rooms, reception area, kitchen
• Maintain office supply inventory and order new supplies
• Responsible for office equipment operation and maintenance
• Sort and distribute incoming mail
• Update and maintain company directory
• Responds to building maintenance requests
• Perform other related duties as assigned

Skills

Microsoft Office Suite

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Job description

Description

Roofing Services and Solutions offers our customers the assurances and stability of a large national firm with the expertise and individual attention you expect from a successful local business. No matter how complex your roofing needs are, our experts are trained to install and service roof systems with the latest materials.

We are seeking an onsite Administrative Assistant for our St Louis, MO office.

The Administrative Assistant will provide comprehensive administrative support to all departments regarding the day-to-day operations of the St Louis, MO office. Serve as a resource for the Operating Unit President by providing information, answering questions, and assisting with administrative projects as needed. Additionally, offer administrative support for contract management, ensuring documentation is properly handled and deadlines are met.

Job Functions:

• Plan, organize, and establish objectives and goals for projects assigned.
• Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.
• Review and process contracts. Assisting with contract preparation, review, and tracking
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
• Coordinate orientation efforts and assist in the onboarding of new hires
• Coordinate with Accounts Payable/Receivable on administrative projects as required
• Develop periodic reporting tools and deliver ad hoc reports as needed
• Operate multi-line phone system and greet front office visitors
• Make travel arrangements as needed
• Create and prepare visual presentations as required
• Prepare expense reports
• Maintain common areas including conference rooms, reception area, kitchen
• Maintain office supply inventory and order new supplies
• Responsible for office equipment (copiers, fax) operation and maintenance
• Sort and distribute incoming mail
• Update and maintain company directory
• Responds to building maintenance requests
• Perform other related duties as assigned

Knowledge, Skills & Experience:

• High School Diploma or equivalent
• 2 years of administrative support in a construction office environment preferred
• Knowledge of office-related practices and procedures
• Solid knowledge of the Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail.
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Proficiency with Microsoft Word and Excel, including strong attention to detail

Roof Services & Solutions, a Tecta America Company offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.