Onsite Administrative Assistant - Part Time (Emberly)

RealManage, LLC; Rosenberg (TX); On-site; USD 25,000 - 26,000; Part time

Job summary

RealManage Elevated Onsite in Beasley, TX is seeking an onsite Administrative Assistant to support daily operations of a community associations management team. This part-time role runs Thursday to Saturday 10am-6pm and Sunday 12pm-6pm, with evening hours as needed, and offers $18.00-$19.00 per hour.

Responsibilities include handling day-to-day tasks, answering questions about resident accounts, processing accounts payable invoices, maintaining archives, ordering office supplies, scheduling Zoom

Qualifications

• High school diploma or GED required; Associate degree preferred.
• Excellent verbal and written communication with internal and external customers.
• Administrative and/or accounting experience preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Handle day-to-day tasks and communication in a fast-paced environment.
• Answer questions related to resident accounts.
• Assist with accounts payable: upload invoices, vendor checks, new vendors, COIs.
• Maintain document archives across repositories.
• Order office supplies and beverages for break room.
• Schedule Zoom meetings for committees.
• Administer projects assigned by management.

Skills

Verbal communication

Written communication

Customer service

Time management

Education

High school diploma or GED

Associate degree

Tools

MS Office

Job description

Role: Onsite Administrative AssistantLocation: Beasley, TXCommunity: Emberly HOAPay: $18.00 - $19.00 per hourJob Type: Part TimeTypical Schedule: Thursday - Saturday, 10am - 6pm, Sunday 12pm - 6pm. Must be open to working part-time evening hoursCompany SummaryRealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:Integrity: we always do the right thing.Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.Selflessness: more than teamwork; we are part of something special and much larger than any of us.Personal Relationships: we are a professional services company; people do business with people they like.Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting betterJoin RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.RealManage has earned the prestigious Certified recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.Community SummaryEmberly is a 933-acre master-planned community in flourishing Fort Bend County. Our community is designed to create a life filled with friendships, good times, and amazing adventures, the Amenity Village offers fun for all ages. Where friendships begin and memories are made. From happy hours to social clubs, egg hunts to Santa brunches and everything in between, check out the types of fun events you can be a part of when living in Emberly Texas. Emberly is a great location off Highway 59, and guides you to major employers and urban fun in Sugar Land, Richmond and Rosenberg. Children thrive at Lamar CISD schools.Role SummaryThe Administrative Assistant assists in the management of the daily operations of community associations, delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the company’s guiding principles.ResponsibilitiesHandling day-to-day tasks and communication in a fast-paced environmentAnswer Questions Related to Resident AccountsAssist with Accounts Payable Cases (upload invoices, lost vendor checks, set up new vendors, add vendor COIs)Maintain Document Archive across all RepositoriesOrder Office Supplies and Break Room Beverages/SuppliesSchedule Zoom meetings for CommitteesAdminister Projects assigned by ManagementDisclaimerThis description is not intended to be an exhaustive list of duties. The employee may perform other duties as assigned to meet the ongoing needs of the organization. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.High school diploma or GED required. Associate degree preferredExcellent verbal and written communication skills, including the ability to effectively communicate with internal and external customersAdministrative and/or accounting experience preferred.Excellent computer proficiency (MS Office – Word, Excel, and PowerPoint)Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer serviceAbility to work independently and to carry out assignments to completion within the parameters of instructions given, prescribed routines, and standard accepted practicesMust be available to work weekendsPhysical RequirementsAbility to sit for prolonged periods at a desk and work on a computerAbility to occasionally stand, walk, bend, or reach as neededAbility to lift or move objects up to 10–15 pounds (e.g., files, office supplies)Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipmentVisual acuity to read printed materials, spreadsheets, and computer screensHearing and speech ability to communicate effectively in person, by phone, and in virtual meetingsAbility to work in a standard office environment with moderate noise levelsAbility to work a standard schedule, with occasional extended hours as requiredPay$18.00 - $19.00 per hour, depending on education and experienceEEO & Values StatementRealManage is a values based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.