Onsite Community Events & Office Administrator (Hunters Green)

RealManage, LLC; Tampa (FL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

HSA

FSA (health-related)

FSA (dependent care)

Education Reimbursement

401K match

Employee Assistance Program (EAP)

9 paid holidays

2 floating holidays

Job summary

RealManage Elevated Onsite, a division of RealManage, seeks an Onsite Community Events & Office Administrator in Hunters Green, Tampa, FL. The role manages community programs, coordinates communications, and provides administrative support to the Board and management team.

Hours are full-time with a pay range of $19.00–$21.00 per hour, depending on education and experience. Responsibilities include planning events, writing newsletters, maintaining calendars and websites, assisting with weekly

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office – Word, Excel and Power Point).
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.

Responsibilities

• Plan and manage community programs and events throughout the year.
• Coordinate communications and update residents via newsletters and website content.
• Support homeowner engagement and liaise with the Board and management team.
• Provide confidential administrative support to the Community Manager and team.
• Maintain organized filing systems and manage calendars and office tasks.

Skills

Verbal communication

Written communication

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

MS Office

Job description

Role: Onsite Community Events & Office AdministratorLocation: Hunters Green - Tampa, FLPay: $19.00 - $21.00 per hour (depending on education and experience)Job Type: Full TimeCompany SummaryRealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:Integrity: we always do the right thing.Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.Selflessness: more than teamwork; we are part of something special and much larger than any of us.Personal Relationships: we are a professional services company; people do business with people they like.Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.RealManage has earned the prestigious Certified recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.Community SummaryHunter’s Green in New Tampa is a gated development exemplified by harmonizing suburban life and nature. Against a backdrop of 43 lakes on 65 acres of protected wetlands, families enjoy 23 unique enclaves taking advantage of community facilities with designated bike lanes, playgrounds, lighted tennis, basketball, volleyball, soccer and baseball facilities, jogging trail with a 15-station exercise circuit and an off-leash dog park. Also located on property, separate membership at Hunter’s Green Country Club can include golfing on the 18-Hole Tom Fazio designed course or privileges at their Tennis and Athletic Center. Next door, Flatwoods Nature Park offers a 7-mile loop for biking, hiking and bird watching. Shopping and restaurant options abound right outside our 24/7 manned gates.Role SummaryThe Onsite Community Engagement Coordinator serves as the primary liaison between the association, residents, and community partners by planning and managing community programs and events, coordinating communications, supporting homeowner engagement, maintaining community resources, and providing administrative support to the Board and management team.ResponsibilitiesCommunity EngagementPlan special community-wide programs through the yearPlan regular community activities, such as swim lessons, cooking classes, fitness programs, movie nights, educational seminars, story hours, etc.Provide sound feedback to the Board on what programs work and those that don’tProvide creative suggestions to the Board for new programsWork within approved budgetWork with Advertising and Marketing vendorsCommunicationWrite monthly newsletterWrite and upload articles and update content for community websiteMaintain community calendars and Walters Plus siteProvide regular email updates and written communication with residentsAssist with the weekly preparation of the Weekly Board update emailsHomeowner InteractionProvide onsite presence for homeownersRespond to homeowner requests/questionsProvide support for community clubs & organizations, as neededInteract with management office on any service requests or inquiries received from the homeownersGeneral Management/Association SupportWork with CAM on setting monthly meeting agendaAssist with the preparation and assembling of the Board meeting packetsManage registered users on community websiteManage homeowner content (message boards) on community websiteUpload documents, files and photos to community websiteWork with program chair, committees and vendorsOffice AdministrationProvide confidential administrative support to the Community Manager and management teamRespond to homeowner calls, emails, and office inquiries regarding community standards, violation notices, architectural applications, and general association mattersMaintain organized electronic and physical filing systemsReceive, sort, distribute, and process incoming mail, packages, deliveries, and correspondenceAssist the Community Association Manager with filing, data entry, scanning, mail processing, and other routine administrative tasksCoordinate appointments and maintain calendars for inspections, application reviews, meetings, and compliance deadlinesMaintain office supply inventory and coordinate ordering of suppliesDisclaimerThis description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.High school diploma or GED required. Associate degree preferredExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customersExcellent computer proficiency (MS Office – Word, Excel and Power Point)Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer serviceAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practicesPhysical RequirementsAbility to sit for prolonged periods at a desk and work on a computer.Ability to occasionally stand, walk, bend, or reach as needed.Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.Visual acuity to read printed materials, spreadsheets, and computer screens.Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.Ability to work in a standard office environment with moderate noise levels.Ability to work a standard schedule, with occasional extended hours as required.Pay and Benefits$19.00 - $21.00 per hour (depending on education and experience)Benefits IncludeMedical Insurance - Company will pay the premium for Employee Only Tier on the HSA planDental InsuranceVision InsuranceLife and Disability InsuranceHSA (Required High-Deductible Medical Plan to be eligible)FSA account for health-related expensesFSA account for dependent care expensesEducation Reimbursement for industry related classes401K match after 1 yearEmployee Assistance Program (EAP)9 paid holidays and 2 floating holidaysEEO & Values StatementRealManage is a values‑based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.ADA StatementRealManage is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to apply for this position or perform essential job functions, please contact Human Resources at [e-mail].