Onsite Administrative Assistant & HR Liaison

State of Florida; Tallahassee (FL); On-site; USD 41,000 - 50,000; Full time

Job summary

State of Florida is seeking an Administrative Assistant II in Tallahassee to provide essential organizational support to the Director of General Services and division staff. The role serves as HR liaison and coordinates, submits documents, and manages calendar and travel logistics.

The position requires a high school diploma and at least two years of administrative experience, and work is onsite at DCF Headquarters in Tallahassee, FL.

Qualifications

• High school diploma or equivalent.
• Two years of administrative, clerical, office support, or executive support experience.
• Ability to work onsite at DCF Headquarters in Tallahassee, Florida.

Responsibilities

• Coordinate between departments and operating units to resolve day-to-day administrative and operational problems.
• Coordinate human resources activities such as hiring paperwork, trainings, meetings, etc.
• Coordinate the background screening and ID badge process for the headquarters staff.
• Provide knowledge of agency or program procedures and policies.
• Answer, screen, and direct phone calls from clients to the appropriate persons.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Manage the Directors calendar to include; daily activities, preparing agenda's, scheduling travel, meetings, conference rooms etc..
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
• Ensure confidential treatment of documents.

Skills

Administrative support

HR liaison

Microsoft Office

Calendar management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

State of Florida is seeking an Administrative Assistant II in Tallahassee to provide essential organizational support to the Director of General Services and division staff. The role serves as HR liaison and coordinates, submits documents, and manages calendar and travel logistics.

The position requires a high school diploma and at least two years of administrative experience, and work is onsite at DCF Headquarters in Tallahassee, FL.