Administrative Assistant

Motion Recruitment Partners LLC; Springfield (MA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Onsite in Springfield, MA

40-hour work week

Contract with possible renewal

Job summary

Motion Recruitment Partners LLC is seeking a Contract Administrative Coordinator for a 3-6 month assignment in Springfield, MA. This full-time, onsite role offers 40 hours per week, Monday through Friday, with compensation of $20-25 per hour.

You will support day-to-day administrative operations of a state agency, maintaining records, coordinating information, and ensuring office processes run efficiently. Ideal candidates are dependable, detail-oriented, and comfortable in a structured

Qualifications

• 1+ year of experience in an administrative, clerical, office support, or customer service environment.
• Strong attention to detail and organizational abilities.
• Comfortable working with Microsoft Word, Excel, Outlook, and other standard office applications.
• Ability to accurately enter, organize, and maintain information.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Professional, reliable, and service-oriented approach.
• Ability to work onsite in Springfield, MA every day.

Responsibilities

• Provide daily administrative and clerical support to ensure smooth office operations.
• Enter, organize, and maintain accurate records and documentation.
• Coordinate scheduling, correspondence, and meetings as needed.
• Support data entry and documentation processes in a state agency environment.

Skills

Administrative experience

Attention to detail

Data entry

Communication skills

Time management

Onsite work

Education

Associate's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We're seeking a Contract Administrative Coordinator for a 3-6 month assignment in Springfield, MA, with the potential for an extension or renewal based on organizational needs. This is a full-time, onsite position working 40 hours per week, Monday through Friday, with compensation of $20-25 per hour. You'll support the day-to-day administrative operations of a state agency, helping maintain accurate records, coordinate information, and ensure office processes run efficiently.

This is a strong opportunity for someone who is dependable, detail-oriented, and comfortable working in a structured environment. You'll have the chance to gain valuable experience within the public sector while taking ownership of a variety of administrative responsibilities. The position offers a consistent schedule, hands-on experience, and the possibility of continuing beyond the initial assignment for someone who performs well.

Required Skills & Experience

• 1+ year of experience in an administrative, clerical, office support, or customer service environment
• Strong attention to detail and organizational abilities
• Comfortable working with Microsoft Word, Excel, Outlook, and other standard office applications
• Ability to accurately enter, organize, and maintain information
• Strong written and verbal communication skills
• Ability to prioritize multiple assignments and meet deadlines
• Professional, reliable, and service-oriented approach
• Ability to work onsite in Springfield, MA every day

Desired Skills & Experience

• Previous experience in a government, public-sector, nonprofit, or regulated environment
• Experience maintaining electronic and physical records
• Familiarity with databases, spreadsheets, or document management systems
• Experience coordinating meetings, appointments, or schedules
• Experience preparing correspondence, reports, forms, or other business documentation
• Associate's degree or equivalent professional experience
• Previous temporary or contract assignment experience

What You Will Be Doing

Tech Breakdown

• 35% Microsoft Office & Administrative Software
• 30% Records, Forms & Data Entry
• 20% Correspondence & Scheduling
• 15% General Office Administration

Daily Responsibilities

• 70% Administrative & Clerical Support
• 15% Data Entry & Documentation
• 15% Team Collaboration

The Offer

• $20-25 per hour
• 40 hours per week
• Monday-Friday schedule
• 3-6 month initial contract
• Potential contract extension or renewal
• 100% onsite in Springfield, MA

You will receive the following benefits:

• Benefits available based on contract eligibility
• Consistent full-time hours
• Professional experience within a state agency
• Opportunity for continued employment based on performance and agency needs

Applicants must be currently authorized to work in the US on a full-time basis now and in the future.