Onsite Administrative Assistant

associacareers; Town of Florida (NY); On-site; USD 34,000 - 42,000; Full time

Job summary

Associa is seeking an Administrative Assistant to support our property management team at a community in Doral, FL. The role focuses on providing essential administrative support, effective communication, and timely scheduling to help the team operate efficiently.

The ideal candidate will be bilingual in English and Spanish, have strong MS Office skills, and be capable of managing multiple stakeholders and deadlines to maintain smooth day-to-day operations.

Qualifications

• High school diploma or GED required.
• At least one year of related or closely related experience.
• Bilingual English/Spanish required.
• Proficient in Word, Excel, and Outlook.
• Strong written and verbal communication skills.

Responsibilities

• Provide essential administrative support to the property management team.
• Serve as central point of contact for internal and external communications.
• Maintain accurate records, prepare reports, and assist with documentation.
• Manage calendars, schedule appointments, and coordinate meetings.
• Build positive relationships with clients, tenants, and vendors to ensure excellent service.

Skills

Bilingual English/Spanish

Customer service

Communication skills

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team at one of our communities located in Doral, FL.

How Our Employees Make an Impact:

Our Administrative Assistants are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Bilingual (English / Spanish) is required.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience