Onsite Administrative Assistant

AMS Industries, Inc.; Mount Pleasant (WI); Hybrid; USD 29,000 - 39,000; Full time

Benefits offered by this job

Profit Sharing

Health insurance

Dental & Vision

Tuition & training incentives

Life & Disability

Job summary

AMS Industries, Inc. is seeking an Onsite Administrative Assistant to keep our construction site running smoothly in Mount Pleasant, WI.

You will report to the Onsite Project Manager and handle a wide range of administrative duties, onboarding, and safety coordination to ensure a compliant, efficient site operation. The role requires a high school diploma or equivalent and strong proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Experience in an administrative role, preferably in construction/industrial.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Professional, discreet handling of confidential information.
• Strong written and verbal communication.

Responsibilities

• Handle correspondence, filing, documentation, and generate standardized reports as needed.
• Schedule and coordinate meetings and appointments.
• Maintain files, spreadsheets, and logs with current data and distribute as appropriate.
• Maintain electronic and hard copy filing systems and retrieve documents as needed.
• Coordinate with departments and third parties to gather and provide information for reports.
• Process entries and timesheets, GL entries, and expense reports.
• Sign in new hires and verify employment eligibility with proper documentation.
• Conduct orientation sessions for new hires and coordinate safety training.

Skills

Administrative experience

Communication skills

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree or certification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Onsite Administrative Assistant Mission Critical

Be the organizational force that keeps the job site running smoothly. You'll report to the Onsite Project Manager and handle administrative duties, new hire onboarding, and safety compliance coordination, joining 1,000+ employees who build with precision and purpose.

Experience High School Diploma or Equivalent

Compensation $21-$28 hourly

As an Onsite Administrative Assistant at AMS, you're the operational backbone of our construction site. Reporting to the Onsite Project Manager, you'll handle a broad range of administrative duties while playing a crucial role in ensuring smooth operations and maintaining a safe working environment on site.

You'll manage correspondence, filing, documentation, and reporting while coordinating meetings and appointments and communicating across departments and third parties to assemble and prepare documents. Beyond day-to-day administration, you'll sign in new hires, verify employment eligibility, conduct orientation sessions, and coordinate safety training to ensure all personnel are current with mandatory protocols. As an employee-owned company, the organization you bring to every job site is something you share in, with Quality, Integrity, Reliability built into every process.

What You'll Own

• Handle correspondence, filing, and documentation, and generate standardized reports as needed.
• Schedule and coordinate meetings and appointments.
• Maintain and update files, spreadsheets, and logs with current data, and distribute as appropriate.
• Maintain electronic and hard copy filing systems and retrieve documents as needed.
• Communicate with various departments and third parties to gather and provide information for reports and documents.
• Process entries and statistical information including expense reports, timesheets, GL entries, and spreadsheets.
• Perform general administrative and clerical functions including copying, printing, scanning, filing, and faxing.
• Sign in new hires, ensure all necessary paperwork is completed, and verify employment eligibility with proper documentation filing.
• Conduct orientation sessions for new hires, providing information about site policies, procedures, and expectations.
• Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols, and maintain records of all training and certifications.

What You Bring

• High school diploma or equivalent.
• Proven experience in an administrative role, preferably in a construction or industrial environment.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Mature, professional, and personable with a polished delivery on all assignments.
• Ability to handle confidential information with the utmost discretion.
• Strong written and verbal communication skills with the ability to represent the company professionally.
• Strong follow-through skills and above-average proofreading skills with a history of being accurate and thorough.
• Associate's degree or relevant certification.

The Package

More Than A Paycheck

As a 100% employee-owned company, your success is literally shared. We back our standard of excellence by investing in the people who deliver it.

Health, Dental & Vision Comprehensive family coverage

Continuing Education Tuition & training incentives

Life & Disability AD&D and short-term coverage

Profit Sharing You win when we win

No Black Holes