Onsite Admin & Onboarding Specialist (Hillsboro)

MMR Consulting; Hillsboro (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

MMR Consulting, based in Hillsboro, Oregon, is seeking an experienced onboarding coordinator to join our on-site team. The role involves coordinating onboarding for new hires and contractors, managing IT assets, assigning required trainings, and handling administrative paperwork daily.

Ideal candidates have 5–10 years in administrative or coordinator roles, strong Microsoft Office skills, and a proactive, customer-service mindset.

Qualifications

• 5-10 years of experience in an administrative, office support or coordinator role.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and comfort learning new software.
• Clear and professional written and verbal communication skills.
• Strong organization and attention to detail; ability to manage multiple requests.

Responsibilities

• Coordinate onboarding for new hires and contractors to ensure start-day readiness.
• Request, assign and track laptops and IT equipment for new team members.
• Assign required training in the learning management system and follow up on completion.
• Complete, submit and file onboarding forms and administrative paperwork accurately and on time.
• Submit and track access requests to software, systems and shared drives; resolve basic access issues.
• Serve as a point of contact for new team members and answer general administrative questions.
• Maintain onboarding checklists, trackers and records.
• Coordinate with IT, training, HR and management to keep onboarding on schedule.
• Provide general administrative support as needed.

Skills

Administrative experience

Onboarding coordination

IT equipment provisioning

Customer service mindset

Strong communication

Multitasking

Education

High school diploma or equivalent

Associate or bachelor's degree (asset)

Tools

Microsoft Office Suite

Job description

MMR Consulting, based in Hillsboro, Oregon, is seeking an experienced onboarding coordinator to join our on-site team. The role involves coordinating onboarding for new hires and contractors, managing IT assets, assigning required trainings, and handling administrative paperwork daily.

Ideal candidates have 5–10 years in administrative or coordinator roles, strong Microsoft Office skills, and a proactive, customer-service mindset.