Onsite Administrative Coordinator: Onboarding & IT Support

MMR Consulting; Kankakee (IL); On-site; USD 34,000 - 48,000; Full time

Job summary

MMR Consulting in Kankakee, IL is hiring an Onboarding Coordinator to support new hires and contractors on-site. You will manage onboarding checklists, equipment provisioning, access requests, and training assignments to ensure a smooth first day.

Ideal candidates have 5–10 years in administrative roles, strong MS Office skills, and a proactive, service-oriented mindset. Experience with regulated environments is a plus, and relocation is not provided.

Qualifications

• 5-10 years of experience in administrative or coordinator roles.
• High school diploma required; associate/bachelor's preferred.
• Proficient with Microsoft Office and quick to learn new software.
• Clear, professional written and verbal communication skills.
• Strong organization and attention to detail; multitasking.
• Customer-service mindset with proactive attitude.
• Experience with onboarding, IT equipment requests, or access provisioning is a plus.
• Experience in pharmaceutical/biotech regulated environments is an asset.

Responsibilities

• Coordinate onboarding for new hires and contractors, ensuring they are fully set up and ready to work on their first day.
• Request, assign and track laptops and other IT equipment for new team members.
• Assign required training in the learning management system and follow up to confirm completion.
• Complete, submit and file onboarding forms and administrative paperwork accurately and on time.
• Submit and track requests for access to software applications, systems and shared drives, and help users resolve basic access issues.
• Serve as a point of contact for new team members and answer general administrative questions.
• Maintain onboarding checklists, trackers and records.
• Coordinate with IT, training, HR and management to keep onboarding on schedule.
• Provide general administrative support as needed.

Skills

Administrative experience

MS Office Proficiency

Communication skills

Strong organization

Customer service mindset

Onboarding experience

IT equipment requests

Access provisioning

Pharmaceutical environment

Education

High school diploma

Associate or Bachelor degree

Tools

LMS

Software access tools

Job description

MMR Consulting in Kankakee, IL is hiring an Onboarding Coordinator to support new hires and contractors on-site. You will manage onboarding checklists, equipment provisioning, access requests, and training assignments to ensure a smooth first day.

Ideal candidates have 5–10 years in administrative roles, strong MS Office skills, and a proactive, service-oriented mindset. Experience with regulated environments is a plus, and relocation is not provided.