Onsite Admin Assistant - Property Ops & Tenant Relations

Lillibridge Healthcare Services; Birmingham (AL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance

PTO 20 days

11 paid holidays

Retirement match

Employee stock purchase

Job summary

Lillibridge Healthcare Services seeks an Administrative Assistant to provide administrative and operational support for the Property Management Office in Birmingham, AL. The role serves as a frontline contact for tenants, vendors, and internal customers, with experience in property management and real estate accounting software valued.

Responsibilities include answering calls, processing work orders, coordinating vendor services, drafting contracts, lease administration, and maintaining files

Qualifications

• High school diploma or equivalent; college degree preferred.
• 2–3 years experience as an administrative assistant.
• Must be located in Birmingham, AL or surrounding area; in-office 5 days a week.

Responsibilities

• Retrieves incoming calls professionally and delivers high level customer service.
• Dispatches and tracks routine work orders; coordinates with maintenance and vendors.
• Drafts vendor contracts using standard templates.
• Assists with lease administration including move-in/move-out procedures.
• Supports tenant relations and event coordination.
• Maintains files, certificates, and access control; ensures accuracy and timeliness.

Skills

Strong communication

Customer service

Administrative experience

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office (Word/Excel)

Property management software

Real estate accounting software

Job description

Lillibridge Healthcare Services seeks an Administrative Assistant to provide administrative and operational support for the Property Management Office in Birmingham, AL. The role serves as a frontline contact for tenants, vendors, and internal customers, with experience in property management and real estate accounting software valued.

Responsibilities include answering calls, processing work orders, coordinating vendor services, drafting contracts, lease administration, and maintaining files