Property Management Administrative Specialist

Lillibridge-Healthcare-Services,-Inc.; Birmingham (AL); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement benefits

Employee stock purchase plan

Job summary

Lillibridge Healthcare Services is seeking an Administrative Assistant to provide administrative and operational support for the Property Management Office in Birmingham, AL. This role serves as the frontline contact for tenants, vendors, and internal teams and requires experience with property management software.

Responsibilities include processing move-ins/outs, drafting vendor contracts, handling calls, coordinating maintenance, and maintaining records.

Qualifications

• High school graduate or equivalent; College degree preferred.
• 2-3 years experience as an administrative assistant.
• Must be located in Birmingham, AL or surrounding area or willing to relocate for the duration of employment.
• In-office, on-site 5 days a week.
• Advanced computer skills using MS Office applications (Word & Excel).
• Experience with property management accounting software is a plus.

Responsibilities

• Retrieves incoming calls professionally and delivers high level customer service.
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties.
• Coordinates vendor/contractor services to support daily property operations.
• Drafts vendor contracts using standard templates.
• Assists with lease administration including move-in/move-out procedures.
• Assists with tenant relations and event coordination.
• Maintains service agreements log and ensures certificates meet requirements.
• Maintains electronic files and key & card control for access.
• Composes routine professional correspondence.
• Performs general office duties and special projects as required.

Skills

Customer service

Communication skills

Organizational skills

Attention to detail

Office administration

MS Office proficiency

Accounting principles

Vendor coordination

Tenant relations

Lease administration

Education

High school diploma

College degree preferred

Tools

MS Office

Property management software

Job description

Lillibridge Healthcare Services is seeking an Administrative Assistant to provide administrative and operational support for the Property Management Office in Birmingham, AL. This role serves as the frontline contact for tenants, vendors, and internal teams and requires experience with property management software.

Responsibilities include processing move-ins/outs, drafting vendor contracts, handling calls, coordinating maintenance, and maintaining records.