Onsite Accounts Payable Specialist - High-Volume Invoicing

Shegerian & Associates; Los Angeles (CA); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Dental and vision premiums paid by the

100% of Silver-level medical plans

Retirement contribution ~10%

$500 annual FSA

80 hours PTO + 40 hours on 3rd year +

Birthday off

Job summary

Shegerian & Associates is seeking an organized accounting assistant to manage the complete invoice and receipt lifecycle on site in Los Angeles. You will code costs to client matters, process large volumes of vendor invoices, and reconcile credit card charges daily, ensuring accuracy and timely resolution of discrepancies.

Ideal candidates have a strong administrative background, are comfortable with numbers and ERP systems, and can maintain calm under pressure while delivering precise results.

Qualifications

• Must have strong administrative or clerical background.
• Comfortable with numbers and systems; quick to learn new software.
• Detail oriented and accurate, even with repetitive, high volume work.
• Excellent communication and collaboration with the team.

Responsibilities

• Own the full invoice and receipt lifecycle: capture, verification, entering, coding, case allocation, and approval routing.
• Code costs to the correct client matter numbers so every expense lands where it belongs.
• Process high volumes of vendor invoices and payment data into the ERP system quickly and accurately.
• Reconcile credit card charges at volume, coding roughly 200 transactions daily.
• Investigate discrepancies and partner with accounting to resolve issues.
• Organize and file invoices in the ERP system for fast retrieval.

Skills

Administrative

Numerical

Detail-oriented

Calm under pressure

Excel

Communication

Tools

ERP software

Practice management system

Accounting software

Job description

Shegerian & Associates is seeking an organized accounting assistant to manage the complete invoice and receipt lifecycle on site in Los Angeles. You will code costs to client matters, process large volumes of vendor invoices, and reconcile credit card charges daily, ensuring accuracy and timely resolution of discrepancies.

Ideal candidates have a strong administrative background, are comfortable with numbers and ERP systems, and can maintain calm under pressure while delivering precise results.