Onsite Accounts Payable Coordinator - Fast-Paced Firm

Scarinci Hollenbeck,LLC; New Jersey; On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k)

Job summary

Scarinci Hollenbeck, LLC in Little Falls, NJ is seeking an Accounts Payable Coordinator to ensure efficient AP operations. The role reports to the Billing and AP Manager and requires accurate invoice processing and timely payments.

This full-time, on-site position supports vendor payments, reconciliation, 1099s, and account management while providing essential administrative duties within a busy legal firm environment.

Qualifications

• High School or equivalent diploma required; college degree preferred.
• 2+ years of accounts payable experience preferred.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Basic understanding of clerical and administrative procedures.
• Effective time management skills and excellent organizational skills.
• Excellent communication, interpersonal, negotiation, and problem-solving skills.

Responsibilities

• Process all invoices in a timely manner into operating software.
• Generates and reviews the Daily Cost Collections report to determine third party client cost payments due to client, and other relevant reports as directed.
• Pay vendors, third party client costs, and out of pocket employee reimbursements on a weekly basis as required.
• Reconcile the invoices and check requests with the information entered in internal Purchase Order system and follow up with any discrepancies.
• Create new vendors with correct credentials in operating software.
• Coordinates 1099 reports to IRS annually.
• Reconcile the USPTO and collateral account.
• Cut Trust checks as requested.
• Communicate with vendors regarding payment net terms.
• Handle all petty cash reconciliation.
• Backup for stop payment of checks, voiding and reversal processes with the bank as needed.
• Assist staff with inquiries as needed.
• Performs all administrative duties related to ensuring office efficiency and other related duties as assigned.

Skills

Communication skills

Time management

Discretion & judgement

Organization

Interpersonal skills

Education

High School diploma or equivalent

College degree preferred

Tools

Microsoft Office Suite

JACS collateral account portal

Global Exchange – Corpay portal

Job description

Scarinci Hollenbeck, LLC in Little Falls, NJ is seeking an Accounts Payable Coordinator to ensure efficient AP operations. The role reports to the Billing and AP Manager and requires accurate invoice processing and timely payments.

This full-time, on-site position supports vendor payments, reconciliation, 1099s, and account management while providing essential administrative duties within a busy legal firm environment.