Accounts Payable Specialist — Detail‑Oriented & Process Improver

Legacy Legal Recruiting LLC; New Jersey; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Legacy Legal Recruiting LLC is recruiting for an Accounts Payable Specialist to support a regional law firm’s finance function in New Jersey. You will process invoices, reconcile records, manage vendor onboarding, and assist with 1099 compliance while upholding accuracy and confidentiality.

The role requires 2+ years of AP or related finance experience, strong Excel skills, and the ability to thrive in a deadline-driven environment.

Qualifications

• High school diploma or equivalent; associate or bachelor degree preferred.
• 2+ years of accounts payable, accounting, or related finance experience.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong Excel skills; experience with accounting systems is a plus.

Responsibilities

• Process and manage vendor invoices accurately and on time.
• Coordinate weekly payments to vendors, client-related third parties, and employee reimbursements.
• Reconcile invoices, purchase orders, and financial records, investigating and resolving discrepancies.
• Maintain vendor records and onboarding documentation.
• Support annual 1099 reporting and compliance activities.
• Reconcile specialized accounts, including USPTO and collateral accounts.
• Prepare trust account payments and assist with treasury-related activities as needed.
• Communicate with vendors regarding payment status and terms.
• Manage petty cash reconciliations and assist with banking transactions.
• Provide support to internal staff regarding accounts payable inquiries.
• Contribute to ongoing process improvements and assist with additional accounting projects.

Skills

Attention to detail

Organizational skills

Problem-solving

Communication

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Excel

Accounting software

Vendor management platforms

Payment platforms

Job description

Legacy Legal Recruiting LLC is recruiting for an Accounts Payable Specialist to support a regional law firm’s finance function in New Jersey. You will process invoices, reconcile records, manage vendor onboarding, and assist with 1099 compliance while upholding accuracy and confidentiality.

The role requires 2+ years of AP or related finance experience, strong Excel skills, and the ability to thrive in a deadline-driven environment.