OnCore CTMS Intake & Protocol Setup Specialist

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 90,000 - 115,000; Full time

Job summary

UPMC is seeking a qualified professional to coordinate intake and initial setup of clinical research studies in OnCore CTMS. You will build protocol shells, input study data, manage calendars and budgets, and perform QC checks to ensure data integrity.

The role acts as a liaison between study teams and external vendors and requires timely protocol build submissions while training staff. The position involves in-office work three days per week, with a focus on accuracy, independence, and handling

Qualifications

• Bachelor’s degree in a health-related, scientific, or technical field.
• Three years of hands-on experience developing, maintaining, and validating OnCore calendar builds for clinical trial visits, procedures, and milestones.
• Experience with OnCore CTMS platforms.
• Ability to work independently and manage multiple protocols and deadlines.

Responsibilities

• Create and configure protocol shells in OnCore for new and existing studies.
• Input study information received from study teams into OnCore.
• Manage the study calendar and budget build process within OnCore.
• Implement quality control checks to ensure accuracy of calendar and budget details.
• Build study specifications directly in OnCore when applicable.
• Act as the primary liaison between study teams and external vendors.
• Submit protocol build requests to vendors and respond to vendor queries in a timely manner.
• Follow up with study teams as needed to gather missing information or clarify requirements.
• Process New Study Start-Up Forms and Protocol Amendments.
• Maintain and update task lists to reflect current project status.
• Track all protocol builds and maintain documentation for audit readiness.
• Train staff as necessary.
• Perform additional duties as assigned in support of calendar build coordination.

Skills

Strong organizational skills

Excellent communication skills

Ability to manage multiple projects

Education

Bachelor’s degree in a health-related, scientific, or technical field

Tools

OnCore CTMS

Job description

UPMC is seeking a qualified professional to coordinate intake and initial setup of clinical research studies in OnCore CTMS. You will build protocol shells, input study data, manage calendars and budgets, and perform QC checks to ensure data integrity.

The role acts as a liaison between study teams and external vendors and requires timely protocol build submissions while training staff. The position involves in-office work three days per week, with a focus on accuracy, independence, and handling