OnCore Financial (Post-Award) Specialist Sponsored

UPMC; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

UPMC in Pittsburgh seeks an OnCore Financial Specialist to manage sponsor invoicing, reconcile payments, and ensure regulatory compliance across clinical trials. The role aligns CashFlow/OnCore data with PeopleSoft, reconciling contracts, budgets, and per-patient costs against visits and sponsor payments.

The position is in-office three days per week and requires close collaboration with study teams and managers to document procedures and produce accurate financial reports and forecasts.

Qualifications

• Experience with sponsor invoicing for clinical trials.
• Familiarity with budgeting and cost tracking.
• Knowledge of regulatory and institutional policies.
• Experience using clinical trial management systems.
• Strong reporting and data analysis skills.

Responsibilities

• Maintain and manage sponsor invoicing to ensure timely payment for clinical trial activities.
• Reconcile payments based on subject visit tracking and study milestones.
• Ensure compliance with institutional policies and federal regulations.
• Monitor financial activity and maintain billing compliance.
• Track revenue and maintain payment logs for clinical trials.
• Coordinate contract closeouts and respond to audit inquiries.
• Develop financial reports and forecasting tools to support study teams.
• Assist with affiliate and subaward payments.
• Submit study closeouts and extensions to Sponsored Programs Administration.
• Provide training and support to research staff on OnCore financial modules.
• Utilize institutional systems including Excel, Epic, OnCore, and PeopleSoft to generate ad hoc and routine reports.
• Liaise with sponsors to submit invoices, process returned checks, troubleshoot discrepancies, and respond to financial inquiries to ensure smooth post-award operations

Skills

Invoicing

Financial reconciliation

Budgeting

Regulatory compliance

Reporting

Stakeholder communication

Tools

Excel

Epic

OnCore

PeopleSoft

CashFlow

Job description

Purpose:
Under direction of the Senior OnCore Administrator, the OnCore Financial Specialist is responsible for managing sponsor invoicing, reconciling payments, and ensuring compliance with institutional and federal guidelines. This role works closely with study team and managers to ensure all protocol-required procedures are accurately documented and appropriately priced following each subject visit. The specialist maintains and adjusts financial data within the clinical trial management systems (CashFlow/OnCore) and ensures alignment with UPMC's PeopleSoft financial system by reconciling contracts, budgets, and per-patient costs against actual visits and sponsor payments.

Please note that this position is in-office three days per week.

Responsibilities

• Maintain and manage sponsor invoicing to ensure timely payment for clinical trial activities
• Reconcile payments based on subject visit tracking and study milestones
• Ensure compliance with institutional policies and federal regulations
• Monitor financial activity and maintain billing compliance
• Track revenue and maintain payment logs for clinical trials
• Coordinate contract closeouts and respond to audit inquiries
• Develop financial reports and forecasting tools to support study teams
• Assist with affiliate and subaward payments
• Submit study closeouts and extensions to Sponsored Programs Administration
• Provide training and support to research staff on OnCore financial modules
• Utilize institutional systems including Excel, Epic, OnCore, and PeopleSoft to generate ad hoc and routine reports
• Liaise with sponsors to submit invoices, process returned checks, troubleshoot discrepancies, and respond to financial inquiries to ensure smooth post-award operations