Oncology Administrative Coordinator

US Oncology Inc.; Columbia (MD); On-site; USD 32,263 - 49,634; Full time

Job summary

Maryland Oncology Hematology is seeking an administrative professional to support the department with data gathering, reporting, and routine tasks in a busy clinic environment.

You will handle calls, coordinate calendars, prepare materials, and assist with physician licensure and on-call scheduling. This role requires strong organizational skills and a customer-focused approach to keep operations running smoothly.

Qualifications

• High school diploma or equivalent required; an Associate degree is preferred.
• Minimum of three years of office administration experience.
• Proficiency in standard office software and reporting tools.

Responsibilities

• Provides administrative support for special projects, including data gathering and report preparation.
• Answers telephones, takes messages, screens and directs calls, and drafts correspondence.
• Supports programs or processes under physician or manager guidance; handles information requests and routine letters.
• Prepares materials for department processes; designs and updates forms.
• Maintains organized files and calendars; schedules meetings and events.
• Maintains databases and records; reviews invoices and codes payments; supports accounting processes.
• Keeps physicians' licensure, certifications, contracts, and CVs up to date; manages appointment applications.
• Coordinates monthly on-call schedules and vacation accruals; distributes weekly schedules.
• Handles patient chart requests and performs medical transcription as needed.
• Completes patient disability forms when necessary.

Skills

Administrative support

Communication

Education

High school diploma or equivalent

Associates degree in business/office administration (preferred)

Job description

Maryland Oncology Hematology is seeking an administrative professional to support the department with data gathering, reporting, and routine tasks in a busy clinic environment.

You will handle calls, coordinate calendars, prepare materials, and assist with physician licensure and on-call scheduling. This role requires strong organizational skills and a customer-focused approach to keep operations running smoothly.