Onboarding Specialist

First Coast Security; Hermiston (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid Holidays

Weekly Pay

401K/403b Plan

Short Term Disability

Paid Vacation

Long Term Disability

Vision Insurance

Medical Insurance

Life Insurance

Dental Insurance

Job summary

First Coast Security is seeking an Onboarding Specialist to bridge recruitment and operations, preparing new hires for success across multiple locations. You will manage background checks, documentation, and orientation, while providing clear communication to candidates throughout the process.

The role emphasizes ensuring regulatory compliance, accurate record-keeping, and collaboration with recruiters and operations teams to meet staffing needs.

Qualifications

• High school diploma or equivalent required.
• Experience in onboarding or HR support preferred.
• Strong organizational skills to manage multiple priorities.
• Excellent written and verbal communication.
• Familiar with applicant tracking systems and HR tools.
• Knowledge of compliance requirements (background checks, licensing, etc.) is a plus.

Responsibilities

• Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection.
• Ensure all new hire paperwork is completed accurately and in a timely manner.
• Schedule and support orientation sessions, ensuring candidates are fully prepared to attend.
• Communicate with new hires via phone, text, and email to provide clear next steps and expectations.
• Verify compliance with company, state, and federal requirements, including licensing and certifications.
• Maintain accurate records of onboarding progress and documentation within internal systems.
• Partner with recruiters and operation managers to align on orientation schedules and staffing needs.
• Track onboarding completion and follow up with candidates to prevent delays or no-shows.
• Create employee files in HRIS system.
• Community outreach and attending hiring events.
• Other duties as required.

Skills

Onboarding

HR Support

Organizational Skills

Communication Skills

HR Compliance

Education

High School Diploma or GED

Tools

Applicant Tracking Systems

HR Tools

Job description

First Coast Security (FCS), founded in 1999, is a leading security services provider offering customized solutions across commercial, residential, and government sites. We hire and develop high-quality Security Officers and maintain a culture built on service excellence, integrity, and employee satisfaction. FCS values long-term careers, recognizes strong performance, and promotes from within, giving you real opportunities to grow.

First Coast Security Services is an Equal Opportunity / Affitative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

#services

Job Skills / Requirements

Overview

As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You’ll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment.

In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations.

Key Responsibilities

• Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection
• Ensure all new hire paperwork is completed accurately and in a timely manner
• Schedule and support orientation sessions, ensuring candidates are fully prepared to attend
• Communicate with new hires via phone, text, and email to provide clear next steps and expectations
• Verify compliance with company, state, and federal requirements, including licensing and certifications
• Maintain accurate records of onboarding progress and documentation within internal systems
• Partner with recruiters and operation managers to align on orientation schedules and staffing needs
• Track onboarding completion and follow up with candidates to prevent delays or no-shows
• Create employee files in HRIS system
• Community outreach and attending hiring events
• other duties as required

Qualifications

• High school diploma or equivalent required;
• Experience in onboarding, or HR support preferred
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• Comfortable using applicant tracking systems and other HR tools
• Knowledge of compliance requirements (background checks, licensing, etc.) is a plus

#INDLP

Education Requirements (All)

High School Diploma or GED

Additional Information / Benefits

Paid Holidays

Weekly Pay

401K/403b Plan

Short Term Disability

Paid Vacation

Long Term Disability

Vision Insurance

Medical Insurance

Life Insurance

The following screenings are required:

Drug Screen

Criminal Background Check

Motor Vehicle

First Coast Security is an Equal Opportunity / Affitative Action Employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce.

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Short Term Disability, Long Term Disability, 401K/403b Plan