Operational Support Specialist

First Coast Security; Hermiston (OR); On-site; USD 38,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Holidays

Paid Sick Days

Short Term Disability

Long Term Disability

401K/403b Plan

Job summary

First Coast Security is seeking an Operational Support Specialist to assist the management team with administrative duties across day-to-day operations. You will organize, manage, and improve services and processes while prioritizing work for subordinate staff.

The role requires strong communication, ability to work with minimal supervision, and meticulous attention to payroll, invoicing, and compliance tasks in a fast-paced security environment.

Qualifications

• HR/Payroll experience preferred.
• Fully computer literate and competent with all office applications.
• Associates Degree in finance, business administration, or a closely related field preferred.

Responsibilities

• Field and fill all guard force call offs.
• Create weekly schedules for all our field locations.
• Input certifications into FCS’s Compliance Tracker.
• Generate reports from data provided as assigned.
• Handle all escalations from guard force during off hours.
• Maintain all compliance issues regarding payroll and invoicing.
• Provide project support and other administrative support as required.
• Process Weekly and Commission Payrolls through e-HUB and WinTeam.
• Ability to adapt to shifting priorities and timelines, while maintaining a critical eye for detail.

Skills

Teamwork

Communication

Time management

Attention to detail

Multitasking

Education

Associates Degree in finance or business

Job description

Operational Support Specialist(Management)

First Coast Security (FCS), founded in 1999, is a leading security services provider offering customized solutions across commercial, residential, and government sites. We hire and develop high-quality Security Officers and maintain a culture built on service excellence, integrity, and employee satisfaction. FCS values long-term careers, recognizes strong performance, and promotes from within, giving you real opportunities to grow.

First Coast Security Services is an Equal Opportunity / Aff…

Job Skills / Requirements

First Coast Security is a professional security company looking for those that take pride in themselves and what they do. We are recruiting for Operational Support Specialists to support our operations management team. The Administrative Support Specialist provides professional administrative support in the day-to-day operations of the office and assists the team with a variety of administrative tasks. As an Operational Support Specialists, you will be a subject matter expert on administrative and management programs and will be expected to organize, manage, improve services, processes, plan and prioritize the work of subordinate staff.

Essential Duties and Responsibilities

• Field and fill all guard force call offs.
• Create weekly schedules for all our field locations.
• Input certifications into FCS’s Compliance Tracker.
• Generate reports from data provided as assigned.
• Handle all escalations from guard force during off hours.
• Maintain all compliance issues regarding payroll and invoicing.
• Provide project support and other administrative support as required.
• Process Weekly and Commission Payrolls through e-HUB and WinTeam.
• Ability to adapt to shifting priorities and timelines, while maintaining a critical eye for detail.

Skills/Abilities

• Ability to work well within a team.
• Must be able to work with minimal supervision.
• Good timekeeping and an ability to meet strict deadlines.
• Ability to quickly absorb product knowledge, process information, and apply appropriately.
• Excellent communication (oral & written), interpersonal, organizational, and presentation skills.
• Highly motivated, enthusiastic, hands on, organized with strong ability to manage competing priorities in a dynamic environment.

Qualifications

• HR/Payroll experience preferred.
• Fully computer literate and competent with all office applications
• Associates Degree in finance, business administration, or a closely related field preferred.

Education Requirements (All)

High School Diploma or GED

Certification Requirements (All)

Valid Drivers License

Additional Information / Benefits

Paid Holidays

Weekly Pay

401K/403b Plan

Short Term Disability

Paid Vacation

Long Term Disability

Vision Insurance

Medical Insurance

Life Insurance

The following screenings are required:

Drug Screen

Criminal Background Check

Motor Vehicle

First Coast Security is an Equal Opportunity / Aff… (Minorities/Females/Disability/Veterans) committed to a diverse workforce.

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan

This is a Full-Time position1st Shift, 2nd Shift, 3rd Shift, Weekends.