Onboarding Specialist

Vaco Recruiter Services; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Vaco Recruiter Services is seeking an organized Onboarding Specialist to coordinate the onboarding process for new hires from offer acceptance through their first day in Birmingham, AL.

The role emphasizes accurate paperwork, timely completion, and strong communication with new hires, HR, and internal teams to ensure a smooth onboarding experience. Experience in HR or onboarding is valued; proficiency with Microsoft Office and HR systems is expected to maintain data integrity.

Qualifications

• Some prior HR or employee onboarding experience required.
• Strong organizational and attention-to-detail skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office.
• Professional, approachable, and team-oriented.

Responsibilities

• Coordinate the onboarding process for new hires
• Prepare and maintain new hire paperwork and personnel records
• Ensure required documents and forms are completed accurately and on time
• Communicate with new hires throughout the onboarding process
• Coordinate background checks, screenings, and other pre-employment requirements
• Partner with HR and internal teams to ensure a smooth onboarding experience
• Maintain accurate employee information in HR systems

Skills

Onboarding experience

Communication skills

Organizational skills

Microsoft Office

Multitasking

Tools

HRIS

Background check portals

Job description

Growing company seeking an organized and detail-oriented Onboarding Specialist to support the employee onboarding process from offer acceptance through the new hire’s first day. This is a great opportunity for someone with some HR or onboarding experience who is looking to grow their career in human resources.

Responsibilities:

• Coordinate the onboarding process for new hires
• Prepare and maintain new hire paperwork and personnel records
• Ensure required documents and forms are completed accurately and on time
• Communicate with new hires throughout the onboarding process
• Coordinate background checks, screenings, and other pre-employment requirements
• Partner with HR and internal teams to ensure a smooth onboarding experience
• Maintain accurate employee information in HR systems

Qualifications:

• Some prior HR or employee onboarding experience required
• Strong organizational and attention-to-detail skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency with Microsoft Office
• Professional, approachable, and team-oriented

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.