Onboarding & HR Operations Specialist

Industrial Electric Mfg. (IEM); Jacksonville (FL); On-site; USD 60,000 - 66,000; Full time

Job summary

IEM in Jacksonville, FL is seeking an organized HR professional to support onboarding, preboarding, and changes in employment for US-based staff.

You will draft letters, manage HRIS data, coordinate orientations, and assist with offboarding while maintaining strict confidentiality and high accuracy. The role collaborates with COE and Shared Services to ensure smooth recruitment and employee lifecycle processes.

Qualifications

• Minimum of 3 years of experience in a Staffing Coordinator or Human Resources role.
• Proven expertise in developing and executing human resources strategies, including hiring, training, and orienting new employees.
• Excellent verbal and written communication skills to interact with all levels of staff and management.
• Bilingual (English/Spanish) is preferred.

Responsibilities

• Draft and issue offer letters and other necessary documentation, ensuring accuracy and compliance with organizational standards.
• Adhere to legal and organizational compliance requirements throughout the onboarding process, including background checks, I-9 verification, and other pre-employment screenings.
• Coordinate and prepare all items required for new hire orientation sessions, including scheduling, logistics, materials, badge distribution, IEM Swag and facility tours.
• Prepare and distribute new hire notifications to internal departments (e.g., IT, Facilities) to ensure resources and access are provided.
• Organize and manage all onboarding documentation, including Employee Handbook, and explain company policies and procedures.
• Enter and maintain accurate HR-related data in HRIS systems, ensuring timely updates and compliance with audit standards.
• Partner with COE Benefits Specialist to orient new employees to company benefits and assist with enrollment process, ensuring accuracy and timely completion.
• Act as the primary point of contact for new hires, addressing questions and concerns during onboarding and throughout their first 90 days.

Skills

Communication

Attention to Detail

Time Management

Discretion

Tools

Microsoft Office

Job description

IEM in Jacksonville, FL is seeking an organized HR professional to support onboarding, preboarding, and changes in employment for US-based staff.

You will draft letters, manage HRIS data, coordinate orientations, and assist with offboarding while maintaining strict confidentiality and high accuracy. The role collaborates with COE and Shared Services to ensure smooth recruitment and employee lifecycle processes.